Youth Conservation Corps (YCC)

Electronic Fund Transfer (EFT) and Address Information

Every YCC enrollee must have their Electronic Fund Transfer (EFT) information and official correspondence address entered into FPPS when hired.

• EFT Waivers – The Department of the Treasury requires all government payments to be made via EFT; waivers are permitted only under certain circumstances. When applicable, the agency must submit a waiver request on behalf of the YCC enrollee (refer to 31 CFR 208.4 for waiver criteria). If you enter a check destination in FPPS (for non-EFT payments), you must also enter the appropriate reason code.

Social Security Number (SSN)

To ensure accurate processing of personnel actions and timecards, enrollees must have a valid SSN recorded in FPPS. The SSN should be taken directly from the enrollee's Social Security card, when possible.

Personnel Actions in FPPS

FPPS can accurately process personnel actions with a future effective date.

• Using Future Release to Update (FRUP)

There are no system edits to prevent personnel actions that extend or create appointments beyond September 30, 2026, nor are there edits to prevent an enrollee from working or being paid for more than 720 hours. Please monitor each enrollee’s hours and ensure that no T&A data is submitted for hours after September 30, 2026. When a YCC enrollee separates from the program, FPPS will automatically generate the separation action.

• Enrollees who are 15 years of age are prohibited from working more than 8 hours per day and 40 hours per week in accordance with Child Labor Laws.
• If an enrollee is injured on the job, consult your personnel office for guidance on Workers’ Compensation paid through the Department of Labor.
• Earnings and Leave Statements:
  • Can be accessed through Employee Express.
  • Wages paid as a supplemental payment will appear in the adjustment area of the Earnings and Leave Statement. 

Quicktime Master Record

• Once the personnel master record is established in Quicktime, the timekeeper or coordinator may enter Time & Attendance (T&A) data.
• To establish a master T&A record for YCC enrollees, please follow the same procedures used to establish a master record for other employees.

Coding the Timecard

• Time worked up to 40 hours per week should be coded as Regular Time (pay code 010). Time worked over 40 hours per week must be coded as Overtime (pay code 110).
• Enrollees are not eligible for any type of leave, including Leave Without Pay (LWOP).
• Enrollees are not eligible for Continuation of Pay, Night Differential, or Sunday Premium.
• Holiday Pay:
  • If the enrollee does not work on a federal holiday, use Holiday Not Worked (pay code 050).
  • If the enrollee works on a federal holiday, code both:
    • Holiday Worked (pay code 051)
    • Holiday Not Worked (pay code 050)

Transmitting T&As

• Use INYF (Fish and Wildlife Service) or INYN (National Park Service) when transmitting T&A data. Using IN10 or IN15 codes will cause the YCC edits to fail and the enrollee will not be paid timely.
• All agencies should use Quicktime. In rare instances the POD-01 Amended Time and Attendance Report can be used.
• If an enrollee does not report for duty for hours already submitted on a T&A, immediately contact the appropriate Payroll representative listed in the YCC Contact List (below). After notifying the Payroll representative, submit a POD-01 Amended Time and Attendance Report.

Corrected T&As

Corrected T&As should always be completed and certified in Quicktime. If you are correcting the current pay period, please contact the appropriate Payroll representative (see YCC Points of Contact List below).

Alternate Timekeeper

We highly recommend designating an alternate timekeeper in case the primary timekeeper is unavailable. This ensures your office can respond promptly if the Payroll Operations Division needs information during the T&A cycle.

Timekeeper Resources

• Quicktime Time and Attendance Timekeeper Job Aid
   

Enrollee Information Sheet – POD-30 Youth Conservation Corps (YCC) Enrollee Information Sheet

Before an enrollee separates, please confirm that their mailing address in FPPS is accurate. This is the address used to mail their Form W-2, Wage and Tax Statement. If an update is needed, it must be entered in FPPS no later than December 27, 2026.

• FPPS automatically places all enrollees in a tax-exempt status for federal taxes. If an enrollee wants federal taxes withheld, they must complete a Form W-4 through Employee Express or through their Servicing Personnel Office.

Payroll Processing Cover Sheet – POD-31 Youth Conservation Corps (YCC) Payroll Processing Cover Sheet 

Use the POD-31 only when forwarding enrollee correspondence related to:  

• Non-receipt of direct deposit.
• A request for a pay audit.
• A payroll deduction issue.

Payroll Deduction for Meals and Quarters

• If enrollees participate in a meals program, please forward payroll deduction requests as soon as possible to avoid delays.
• Quarters should be entered through the Internet Quarters Management Information System (iQMIS).

Upcoming Webinar | 2026 Processing Procedures for YCC Enrollees