MEMORANDUM
DATE: May 3, 2024
TO: FPPS User Group Representatives, Payroll Coordinators, Liaisons, and Timekeepers
FROM: Christine Zertuche-Rocha, Chief, Payroll Operations Division
SUBJECT: Early Submission and Calculate of Time and Attendance (T&A) Files for Pay Period (PP) 2024-13
Juneteenth Day holiday, June 19, 2024, falls at a critical time in the payroll processing cycle for PP 2024-13. As a result of the holiday, all pay groups are required to submit amendments and current T&A files to the Interior Business Center (IBC) as outlined below, which may be early for some agencies. It is essential all timekeepers and data processing staff are advised of the importance of following the PP 2024-13 schedule detailed in this memo.
Below are the submission deadlines and important notes to follow, with T&A files required no later than 6:45 p.m. Mountain Time, or earlier, depending on the latest release allowed by your T&A solution:
| Clients | Early Calculate Date | Amended + Current T/As Due Date |
|---|---|---|
| Agencies listed in the table below* (normally calculates on Tuesday nights) | Monday, June 17, 2024 | Friday, June 14, 2024 |
| All other agencies (normally calculates on Wednesday nights) | Tuesday, June 18, 2024 | Monday, June 17, 2024 |
Important notes:
- T/As must be submitted/released
- It is imperative that all agencies complete personnel actions related to the retroactive pay adjustments that have implications related to amended and current T&A processing such as separation, deceased, leave without pay status, etc.
To ensure submissions are received early, it may require changes to release schedules:
- Non-IBC supported T&A solutions:
- Agencies should inquire with their T&A administrators to see if changes are needed.
- IBC supported T&A solutions:
- Quicktime or webTA, administrators must review and ensure the Lock/Release or Build and Transfers schedule is changed appropriately for early submission.
- Once payroll calculate has been completed, administrators must change the schedules back to normal scheduling.
- If assistance is needed, you may contact:
- Tammy Mitchell at (303) 969-5245 or by email at Tammy_L_Mitchell@ibc.doi.gov
- Quicktime or webTA, administrators must review and ensure the Lock/Release or Build and Transfers schedule is changed appropriately for early submission.
*These clients are:
| American Battle Monuments Commission | National Archives and Records Administration |
| Arctic Research Commission | National Labor Relations Board |
| Barry Goldwater Scholarship Foundation | National Mediation Board |
| Chemical Safety and Hazard Investigation Board | National Science Foundation |
| Consumer Product Safety Commission | National Transportation Safety Board |
| Council of the Inspectors General on Integrity and Efficiency | Nuclear Regulatory Commission |
| D.C. Courts | Office of the Director of National Intelligence |
| Environmental Protection Agency | Office of Navajo/Hopi Relocation |
| Equal Employment Opportunity Commission | Pension Benefit Guaranty Corporation |
| Export Import Bank of the U.S. | Privacy and Civil Liberties Oversight Board |
| Federal Energy Regulatory Commission | Public Defender Service for D.C. |
| Federal Housing Finance Agency | Public Interest Declassification Board |
| Federal Retirement Thrift Investment Board | Securities and Exchange Commission |
| Federal Trade Commission | Social Security Administration |
| Institute of Museum and Library Services | U.S. International Development Finance Corporation |
| International Boundary and Water Commission | U.S. International Trade Commission |
| JFK Center for the Performing Arts | U.S. Tax Court |
| JL01 | U.S. Trade and Development Agency |
| National Aeronautics and Space Administration |
If you have any questions, please contact the IBC Customer Support Center at 1-866- 367-1272 or by email at Payroll_Helpdesk@ios.doi.gov.