Version 1.15
Chapter 2 – Time and Attendance and Wage
Main Sub-topics: Timesheet Corrections, AD Pay Plan
Chapter 2 provides guidance for how to work with the Payroll Operations Division (POD), including the Payroll Operations Branch (POB), to perform payroll tasks related to time and attendance and wage information.
Tasks
| Fire Center | IBC Payroll Operations Division |
|---|---|
| X | X |
| Fire Center | IBC Payroll Operations Division |
|---|---|
| X | X |
| Fire Center | IBC Payroll Operations Division |
|---|---|
| X | X |
Occasionally a Casual may receive an excess of pay. The Casual Payment Center and POD work together to correct the overpayment.
Casual terminated from Agency
CASUAL PAYMENT CENTER:
Casual Payment Specialist (CPS)
- Process the correction(s) to the original timesheet in FPPS. (NOTE: if correction is for a T&A older than one year, send corrected T&A information to POB (D2665) to manually compute. POB will write a manual bill request and submit it to DMB – D2640.)
PAYROLL OPERATIONS DIVISION:
Debt Management Branch (D2640)
- Establish debt record in FPPS and issue bill to Casual.
- Collect payment from any future payroll action until debt is satisfied.
Casual currently employed by Agency
CASUAL PAYMENT CENTER:
Casual Payment Specialist (CPS)
- Process correction to original timesheet in FPPS. (NOTE: if correction is for a T&A older than one year, send corrected T&A information to POB (D2665) to manually compute. POB will write a manual bill request and submit it to DMB – D2640.)
PAYROLL OPERATIONS DIVISION:
Debt Management Branch (D2640)
- Establish a debt record in FPPS.
- Adjust year-to-date amounts if debt is repaid in the current year.
Payroll Operations Branch (D2665)
- Collect payment from any future payroll action until debt is satisfied.
- In coordination with Review and Analysis Branch (D2613), process W-2C, if needed.
| Fire Center | IBC Payroll Operations Division |
|---|---|
| X |
Occasionally a Casual may not receive a complete payment of their hours worked. A correction is processed.
CASUAL PAYMENT CENTER:
Casual Payment Specialist (CPS)
- Process correction to the original timesheet in FPPS. (NOTE: if correction is for a T&A older than one year, send corrected T&A information to POB - D2665 - to manually compute.)
| Fire Center | IBC Payroll Operations Division |
|---|---|
| X |
| Fire Center | IBC Payroll Operations Division |
|---|---|
| X |
| Fire Center | IBC Payroll Operations Division |
|---|---|
| X |
Frequently Asked Questions
For individual changes, complete the Pay Plan AD Salary Table Update Form (see instructions attached to form).
Send the form to the Customer Support Center, fax number 303-969-5606.
When AD Pay Plan has been approved and updated annually, the Incident Business Committee Lead submits the AD Pay Plan. The FPPS tables are updated from this official document - not the Pay Plan AD Salary Table Update Form.
Use the Pay Mass Changes command in FPPS to change the Incident Number. (NOTE:This only applies to uncertified timesheets, or certified timesheets that have not been processed.)