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Casual Pay Guide – Chapter 2

Casual Pay workers are defined as workers hired under the authority of the U.S. code called the Pay Plan for Emergency Workers.

The Casual Pay Guide is a web-based publication that mimics a typical printed user guide. It is organized by chapters, as follows:


 Version 1.15

Chapter 2 – Time and Attendance and Wage

Main Sub-topics: Timesheet Corrections, AD Pay Plan

Chapter 2 provides guidance for how to work with the Payroll Operations Division (POD), including the Payroll Operations Branch (POB), to perform payroll tasks related to time and attendance and wage information.


Tasks

Fire Center IBC Payroll Operations Division
X X

AD Rates (DOI)

Fire Center IBC Payroll Operations Division
X X

AD Rates (FS)

Fire Center IBC Payroll Operations Division
X X

Occasionally a Casual may receive an excess of pay. The Casual Payment Center and POD work together to correct the overpayment.

Casual terminated from Agency

CASUAL PAYMENT CENTER:

Casual Payment Specialist (CPS)

  • Process the correction(s) to the original timesheet in FPPS. (NOTE: if correction is for a T&A older than one year, send corrected T&A information to POB (D2665) to manually compute. POB will write a manual bill request and submit it to DMB – D2640.)

PAYROLL OPERATIONS DIVISION:

Debt Management Branch (D2640)

  • Establish debt record in FPPS and issue bill to Casual.
  • Collect payment from any future payroll action until debt is satisfied.

Casual currently employed by Agency

CASUAL PAYMENT CENTER:

Casual Payment Specialist (CPS)

  • Process correction to original timesheet in FPPS. (NOTE: if correction is for a T&A older than one year, send corrected T&A information to POB (D2665) to manually compute. POB will write a manual bill request and submit it to DMB – D2640.)

PAYROLL OPERATIONS DIVISION:

Debt Management Branch (D2640)

  • Establish a debt record in FPPS.
  • Adjust year-to-date amounts if debt is repaid in the current year.

Payroll Operations Branch (D2665)

  • Collect payment from any future payroll action until debt is satisfied.
  • In coordination with Review and Analysis Branch (D2613), process W-2C, if needed.

Fire Center IBC Payroll Operations Division
X  

Occasionally a Casual may not receive a complete payment of their hours worked. A correction is processed.

CASUAL PAYMENT CENTER:

Casual Payment Specialist (CPS)

  • Process correction to the original timesheet in FPPS. (NOTE: if correction is for a T&A older than one year, send corrected T&A information to POB - D2665 - to manually compute.)

 

Fire Center IBC Payroll Operations Division
X  

Casual Hire Travel Process (FS)

Fire Center IBC Payroll Operations Division
X  

Casual Hire Travel Reimbursement Worksheet

Fire Center IBC Payroll Operations Division
X  

T&A Pay Code (Casual Pay Users Manual Chapter 2)

Frequently Asked Questions

For individual changes, complete the Pay Plan AD Salary Table Update Form (see instructions attached to form).

Send the form to the Customer Support Center, fax number 303-969-5606.

When AD Pay Plan has been approved and updated annually, the Incident Business Committee Lead submits the AD Pay Plan. The FPPS tables are updated from this official document - not the Pay Plan AD Salary Table Update Form.

Use the Pay Mass Changes command in FPPS to change the Incident Number. (NOTE:This only applies to uncertified timesheets, or certified timesheets that have not been processed.)

 


Casual Pay Contacts

Department of the Interior Casual Hires (BIA, BLM, FWS, and NPS) 

National Interagency Fire Center
Casual Payment Center MS 270 
3833 S. Development Ave.
Boise, ID 83705-5354 

Toll Free: 877-471-2262 | Local: 208-387-5760 | Fax: 208-433-6405

Send Email

Hours of Operation: 9:45 a.m. to 6:15 p.m. ET / 7:45 a.m. to 4:15 p.m. MT Monday - Friday


USDA Forest Service Casual Hires

Albuquerque Service Center
Incident Finance Branch, Casual Pay
101 B Sun Avenue, NE
Albuquerque, NM 87109
Casual Inquiries: 1-877-372-7248
Fax: 1-866-816-9532 or 505-563-7996 

Send Email

Hours of Operation: 9:00 a.m. to 7:00 p.m. ET / 7:00 a.m. to 5:00 p.m. MT Monday - Friday

If we have not answered your Casual Pay question completely on this website, contact us for more information. Please include the name of your agency and your email address or telephone number so that we can reply as soon as possible.

Customer Support Center

| Fax: 303-969-5463

Hours of Operation: 8:00 a.m. - 7:30 p.m. ET / 6 a.m. - 5:30 p.m. MT

After Hours and On-Call Support | Customer Support Center

NOTE: After hours support is no longer provided by the CSC for functional or system support. In case of a system outage Casual users can contact the above number and menu options and their call is routed to DOI OCIO's Data Operations Team which is a 24/7 operation. This group has on-call information for every IBC support application and can report and escalate system outages appropriately.

IT assistance or help with finding FPPS SPOC, printer issue or connectivity issues: Customer Support Center

 

Last Updated: