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Casual Pay Guide – Chapter 1

Casual Pay workers are defined as workers hired under the authority of the U.S. code called the Pay Plan for Emergency Workers.

The Casual Pay Guide is a web-based publication that mimics a typical printed user guide. It is organized by chapters, as follows:


Version 1.15

Chapter 1 – Casual Maintenance

Main Sub-topics: Hiring, Form I-9, Master Record

Chapter 1 provides guidance for how to work with the Payroll Operations Division (POD), including the Payroll Operations Branch (POB), to perform payroll tasks related to setting up new hires in the payroll system and updating information as the need arises.


Tasks

Fire Center IBC Payroll Operations Division
X  

Addresses

Fire Center IBC Payroll Operations Division
X X

If a Casual is requesting a loan or some sort of payment from an outside source, an Employment Verification record is usually requested by the third party.

All forms except State Unemployment Form ES-931:

CASUAL PAYMENT CENTER:

Casual Payment Specialist (CPS)

  • Do not refer to TALX/EQUIFAX – The Work Number. The Work Number does not maintain data on casual workers.

PAYROLL OPERATIONS DIVISION:

Payroll Operations Branch (D2660)

  • If form is received, return to Casual Payment Center for completion. Do not refer to TALX/EQUIFAX – The Work Number. The Work Number does not maintain data on casual workers.

State Unemployment Form ES-931

CASUAL PAYMENT CENTER:

Casual Payment Specialist (CPS)

  • Annotate that earnings are not considered Federal Service for UCFE purposes, per Title 5, US Code, 8501. Do not report wages.

PAYROLL OPERATIONS DIVISION:

Payroll Operations Branch (D2660)

  • Annotate that earnings are not considered Federal Service for UCFE purposes, per Title 5, US Code, 8501. Do not report wages.

Fire Center IBC Payroll Operations Division
X  

I-9 Employment Eligibility Verification

Fire Center IBC Payroll Operations Division
X X

When state wages are reported incorrectly the wages may need to be moved to another state.

Current Year

CASUAL PAYMENT CENTER:

Casual Payment Specialist (CPS)

  • Notify POB (D2665) of the need for the correction.
  • Process the change to the tax state in FPPS, using the current date as the effective date.

PAYROLL OPERATIONS DIVISION:

Payroll Operations Branch (D2665)

  • Process One Time Adjustment to move wages and taxes or refund the taxes if the correct state does not withhold taxes.

Prior Year

CASUAL PAYMENT CENTER:

Casual Payment Specialist (CPS)

  • Notify POB (D2665) of the need for the correction.
  • Process the change to the tax state in FPPS, using the current date as the effective date.

PAYROLL OPERATIONS DIVISION

Payroll Operations Branch (D2665)

Process a W-2C to move wages only. Casual must file a state return for refund of any withholdings.

Fire Center IBC Payroll Operations Division
X X

The Casual's social security number is incorrect in FPPS.

Before the W-2 is issued

CASUAL PAYMENT CENTER:

Casual Payment Specialist (CPS)

  • Process SSN change in FPPS. This could also be a merge or purge action (see FAQ below).

After the W-2 is issued

CASUAL PAYMENT CENTER:

Casual Payment Specialist (CPS)

  • Process SSN change in FPPS. This could also be a merge or purge action (see FAQ below).
  • Notify POB (D2665) of need for W-2C.

PAYROLL OPERATIONS DIVISION (D2665 AND D2613):

Payroll Operations Branch (D2665)

  • Complete W-2C.

  • Submit W-2C information to Review and Analysis Branch (D2613) for processing.

Review and Analysis Branch (D2613)

Print W-2C and mail to Casual.

Frequently Asked Questions

Enter the Casual Hire command into FPPS, Submenu ‘Change Casual Hire'. Only the SSN can be changed and only unpaid timesheet data will be moved to the corrected SSN.

If the Casual has two or more profiles, update each profile with the current address and tax information. Contact the Customer Contact Center or send an email to the FPPS Help Desk and request a data merge or purge. After notification that data merge is complete, current address and tax information should be reflected on the profile. Follow up in FPPS to assure the desired data is retained (SSN is the correct one) or input corrections (name, address, bank, tax forms, etc…)

If close to year-end closing, request a “RUSH” on the merge/purge to accommodate the printing of the correct W-2.

Casual Pay Contacts

Department of the Interior Casual Hires (BIA, BLM, FWS, and NPS) 

National Interagency Fire Center
Casual Payment Center MS 270 
3833 S. Development Ave.
Boise, ID 83705-5354 

Toll Free: 877-471-2262 | Local: 208-387-5760 | Fax: 208-433-6405

Send Email

Hours of Operation: 9:45 a.m. to 6:15 p.m. ET / 7:45 a.m. to 4:15 p.m. MT Monday - Friday


USDA Forest Service Casual Hires

Albuquerque Service Center
Incident Finance Branch, Casual Pay
101 B Sun Avenue, NE
Albuquerque, NM 87109
Casual Inquiries: 1-877-372-7248
Fax: 1-866-816-9532 or 505-563-7996 

Send Email

Hours of Operation: 9:00 a.m. to 7:00 p.m. ET / 7:00 a.m. to 5:00 p.m. MT Monday - Friday

If we have not answered your Casual Pay question completely on this website, contact us for more information. Please include the name of your agency and your email address or telephone number so that we can reply as soon as possible.

Customer Support Center

| Fax: 303-969-5463

Hours of Operation: 8:00 a.m. - 7:30 p.m. ET / 6 a.m. - 5:30 p.m. MT

After Hours and On-Call Support | Customer Support Center

NOTE: After hours support is no longer provided by the CSC for functional or system support. In case of a system outage Casual users can contact the above number and menu options and their call is routed to DOI OCIO's Data Operations Team which is a 24/7 operation. This group has on-call information for every IBC support application and can report and escalate system outages appropriately.

IT assistance or help with finding FPPS SPOC, printer issue or connectivity issues: Customer Support Center

 

Last Updated: