MEMORANDUM
DATE: November 27, 2023
TO: Federal Personnel and Payroll System User Group Representatives, Payroll Coordinators, Liaisons, and Timekeepers
FROM: Lisa J. Puente, Deputy Chief, Payroll Operations Division
SUBJECT: Early Submission of Time and Attendance (T&A) Files for Pay Period (PP) 2024-02
Martin Luther King Jr. holiday, January 15, 2024, falls at a critical time in the payroll processing cycle for PP 2024-02. As a result of the holiday, all pay groups are required to submit amendment and current T&A files to the Interior Business Center (IBC) as outlined below, which may be early for some agencies. It is essential all timekeepers and date processing staff are advised of the importance of following the PP 2024-02 schedule detailed in this memo.
Below are the submission deadlines and important notes to follow, with T&A files required no later than 6:45 p.m. Mountain Time, or earlier, depending on the latest release allowed by your T&A solution:
| Clients | Amended T/As Due Date | Current T/As Due Date |
|---|---|---|
| Agencies listed in the table below* (normally calculates on Tuesday nights) | Friday, January 12, 2024 | |
| All other agencies (normally calculates on Wednesday nights) | Tuesday, January 16, 2024 | |
Important notes:
- T/As must be submitted/released
- It is imperative that all agencies complete personnel actions related to the retroactive pay adjustments that have implications related to amended and current T&A processing such as separation, deceased, leave without pay status, etc.
To ensure submissions are received early, it may require changes to release schedules:
- Non-IBC supported T&A solutions:
- Agencies should inquire with their T&A system administrator to see if changes are needed.
- IBC supported T&A solutions:
- Quicktime or webTA, administrators must review and ensure the Lock/Release or Build and Transfers schedule is changed appropriately for early submission.
- Once payroll calculate has been completed, administrators must change the schedules back to normal scheduling.
- If assistance is needed, you may contact either:
- Tammy Mitchell at (303) 969-5245 or by email at Tammy_L_Mitchell@ibc.doi.gov
- Quicktime or webTA, administrators must review and ensure the Lock/Release or Build and Transfers schedule is changed appropriately for early submission.
*These clients are:
| American Battle Monuments Commission | National Aeronautics and Space Administration |
| Arctic Research Commission | National Archives and Records Administration |
| Barry Goldwater Scholarship Foundation | National Labor Relations Board |
| Chemical Safety and Hazard Investigation Board | National Mediation Board |
| Consumer Product Safety Commission | National Science Foundation |
| Council of the Inspectors General on Integrity and Efficiency | National Transportation Safety Board |
| D.C. Courts | Nuclear Regulatory Commission |
| Environmental Protection Agency | Office of Navajo/Hopi Relocation |
| Equal Employment Opportunity Commission | Pension Benefit Guaranty Corporation |
| Export Import Bank of the U.S. | Privacy and Civil Liberties Oversight Board |
| Federal Energy Regulatory Commission | Public Defender Service for D.C. |
| Federal Housing Finance Agency | Public Interest Declassification Board |
| Federal Retirement Thrift Investment Board | Securities and Exchange Commission |
| Federal Trade Commission | Social Security Administration |
| Institute of Museum and Library Services | U.S. International Development Finance Corporation |
| International Boundary and Water Commission | U.S. International Trade Commission |
| JFK Center for the Performing Arts | U.S. Tax Court |
| JL01 | U.S. Trade and Development Agency |
If there are any questions, please call the IBC Customer Support Center at 1 (866) 367-1272 or by email at Payroll_Helpdesk@ios.doi.gov.