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HR Guide - Individual Rating-Based Cash Awards

Performance-based awards are also commonly known as rating-based (RB) awards.

These directions will help ensure timeliness and accuracy in completing rating-based performance awards.

Customers should contact their servicing Human Resources Specialist if they have questions or need additional guidance outside of the instructions provided in this HR Guide.

Generating Individual RB Cash Awards

  1. Input Type of Award

    Input Type of Award: "840" INDIVIDUAL CASH AWARD RB.

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    Next FPPS Award Information Screen with Type of Award box showing 840.

  2. Select Award Type

    Select Award Type by placing a ? in the Award Type field.

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    NextFPPS Award Information screen showing a ? in the Award Type box.

    The two-character Award Type will vary for each client.  For INDIVIDUAL CASH AWARD RB, select the Description that reads, PERFORMANCE AWARD (CASH), or the best fitting description for the type of award you are initiating.  In the example below there is not an exact match for the Description hence select 01 PERFORMANCE (INDIVIDUAL) since this is the most relevant choice for a RB Cash Award.

    Award Type Help (PX289W1) for Department of the Interior (IN):

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    NextFPPS Award Type Help Menu with NOAC 840 Performance (Individual) highlighted.

    Award Type Help (PX289W1) for other agencies (Note: Award Desc options may vary by agency):

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    NextFPPS Award Type Help screen with NOAC 840 Performance (Individual) highlighted.

    The Award Type is now displayed in the action.

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    NextFPPS Award Information Screen with A1 reflected in the Award Type box.

  3. Enter Award Amount

    Enter the dollar amount of the award in the Award Amount field.

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    NextFPPS Award Information screen showing a value in the Award Amount box.

  4. Input FBMS Code or Cost Structure

    The Award Information Screen will look different for some clients and will require input of FBMS Codes or a Cost Structure depending on the client and their internal business process.  If the cost codes/structures are not included, the award will be charged to a default account determined by the agency.

    Input complete FBMS code to include the following: cost center code, fund code, functional area code, and WBS code.

    ** Search for the cost information in FPPS rather than typing it in manually.

    ** For WBS, there are no periods (.) used in FPPS so the information should be a continuous string of letters and numbers.

    Cost Center11 charactersExample: DS686XXXXX
    Fund Code8 charactersExample: XXXD4523WD
    Functional Area16 charactersExample: DWLADT000.LA0000
    WBS17 charactersExample: DPXXXXX15XXXXXX
    Work Order optional field, not required

    ** Only cash awards require the cost code information provided by budget. The cost codes do not need to be input into their respective fields on award screens for QSIs or Time Off Awards.

    The following is a sample screenshot when FBMS codes are used on the Award Information screen.

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    NextFPPS Award Information screen showing values in the Cost Center Code, Fund Code, Functional Area, and WBC (Project) Code boxes.

    The following is a sample screenshot when only the Cost Structure is entered on the Award Information screen.

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    NextFPPS Award Information screen with Cost Structure heading and field highlighted.

  5. Input Award Justification and Award Amount in Notepad

    Click on the NPAD (Notepad) button to bring up the Notepad.

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    NextFPPS Award Information screen with NPAD button selected.

    In the Notepad, input "FYXX (or calendar year XX) Performance Based Award in the amount of $XXXX.00."  Include the specific Fiscal Year or calendar year based on your agency performance cycle and dollar amount being awarded.

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    NextFPPS Notes screen stating "FY24 Performance Based Cash Award in the Amount of $XXX."

    Note: If this information is not in the FPPS Notepad, the action will be returned to the requesting office for corrective action.

  6. Review Award Information and Save or Forward SF52

    Click NEXT after entering your note. Review the Award Information screen and the system will prompt you to Save, Forward, or Delete the SF52. Click SAVE for the SF52 to be saved in your CHNG queue.

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    NextFPPS Sign Options menu with Save, Forward, and Delete options.

Forwarding and Signing the Award Action to the SPO

 

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