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Fiscal Year (FY) Appropriations, Intra-governmental Payment and Collections (IPAC) Charges, Trading Partner Agreements (TPAs) and Leave Accruals

MEMORANDUM

DATE: August 22, 2023
TO: Federal Personnel and Payroll System User Group Representatives and Client Accounting Offices
FROM: Christine Zertuche-Rocha, Chief, Payroll Operations Division
SUBJECT: Fiscal Year (FY) Appropriations, Intra-governmental Payment and Collections (IPAC) Charges, Trading Partner Agreements (TPAs) and Leave Accruals


Please share the following information with all appropriate offices and personnel in your agency that may need the below information or are required to complete a TPA as outlined below. 

Fiscal Year (FY) Appropriations and IPAC Charges:

FY 2024 is almost upon us, and the following information is required for processing your Agency and/or, Bureau payroll costs. The FY 2024 appropriations are effective pay period (PP) 2023-21, September 24 – October 7, 2023.

  • For Agencies and/or Bureaus that are in databases 1, 4, or 5, the Payroll Operations Division (POD) will process IPAC payroll charges based on the Electronic Funds Transfer (EFT) pay date, which is the second Tuesday following the end of the PP.
    • For example, PP 2023-21 IPAC payroll charges will be processed on October 17, 2023, with the new appropriation.
  • For Agencies and/or Bureaus that are in databases 2 or 3, the POD will process IPAC payroll charges based on the EFT pay date, which is the first Friday following the end of the PP.
    • For example, PP 2023-21 IPAC payroll charges will be processed on October 13, 2023, with the new appropriation.
  • For database 6, the POD will process IPAC payroll charges based on the first business day of the month.
    • For example, PP 2023-11 IPAC payroll charges will be processed on November 1, 2023, with the new appropriation.

TPA:

Since the POD utilizes the Treasury IPAC system to charge agencies their payroll charges, we require agencies to complete a TPA. The TPA outlines the two parties involved (Paying and Billing Agency) and a description for both parties. Please note attachment 1, FY 2024 Fund and Appropriation Changes, only list those agencies that will receive an IPAC. Some Bureaus may be rolled up into a parent organization; therefore, that Bureau would not be required to sign a TPA as the parent would have that responsibility.

  • For example, IN28 is rolled up into the parent organization (IN06) and only needs one TPA from the parent organization.

Please complete and return the attached TPA no later than September 8, 2023. Complete the “Paying Agency” information under the sections “Parties to the Agreement”, “Accounting Data” and “Approvals”. Please fax the agreement to 303-969-5462, Attn: Michelle Blackmon, or by email at Michelle_D_Blackmon@ibc.doi.gov. If you have any questions regarding the TPA, contact Michelle Blackmon at 303-969-5649.

Leave Accruals:

If you are a client who uses Datamart to access the Sick and Annual Leave Reports for FY accrual information, these queries must be performed after the end of processing for PP 2023-20 but before the end of processing for PP 2023-21 (i.e., between September 29 and October 6, 2023). For additional information about these reports and procedures, please see attachment 2 for the Sick and Annual Leave Reports instructions.

If you have any questions or wish to make changes to your appropriation symbol, contact Michelle Blackmon at 303- 969-5649 or by email at Michelle_D_Blackmon@ibc.doi.gov.

Attachments (3)*

*To access the attachments, click on the first 3 links under Resources (blue box) the last section of the memorandum.


Resources