Early Submission of Time and Attendance (T&A) Files for Pay Period (PP) 2023-21

MEMORANDUM

DATE: August 11, 2023
TO: Federal Personnel and Payroll System User Group Representatives, Payroll Coordinators, Liaisons, and Timekeepers
FROM: Christine Zertuche-Rocha, Chief, Payroll Operations Division
SUBJECT:  Early Submission of Time and Attendance (T&A) Files for Pay Period (PP) 2023-21

Columbus Day holiday, October 9, 2023, falls at a critical time in the payroll processing cycle for PP 2023-21. To ensure T&A files are included and processed for PP 2023-21 as a result of the holiday, all pay groups are required to submit amendment T&A files to the Interior Business Center (IBC) early as outlined below. Clients whose payroll normally calculates on Tuesday night (listed in the table below*), are also required to submit current T&A files early as outlined below. It is essential all timekeepers and data processing staff are advised of the importance of following the PP 2023-21 schedule detailed in this memo.  

Below are the submission deadlines, with T&A files required no later than 6:45 p.m. Mountain Time, or earlier, depending on the latest release allowed by your T&A solution:

Amended T&As

• For clients listed in the table below*, due no later than Friday, October 6, 2023.
  • Amended T&As must be submitted/released
  • It is imperative that all agencies complete personnel actions related to the retroactive pay adjustments that have implications related to amended T&A processing such as separation, deceased, leave without pay status, etc.

Current T&As

• For clients listed in the table below*, due no later than Friday, October 6, 2023.
  • Current T&As must be submitted/released to the IBC early.
  • It is imperative that these agencies complete personnel actions that have implications related to current T&A processing such as separation, deceased, leave without pay status, etc.
• For all other clients whose payroll normally calculates on Wednesdays, due no later than Tuesday, October 10, 2023.
  • Current T&As must be submitted/released.
  • It is imperative that these complete personnel actions that have implications related to current T&A processing such as separation, deceased, leave without pay status, etc.

In order to ensure submissions are received early, it may require changes to release schedules from your T&A system. Agencies should inquire with their T&A system administrator to see if changes are needed. 

To ensure submissions are received early, it may require changes to release schedules from your T&A system. For Quicktime, administrators will need to review and ensure the Lock/Release schedule is changed appropriately for early submission. Once payroll calculate has been completed, administrators will need to change the schedules back to normal scheduling. For Quicktime assistance, you may contact Tammy Mitchell at 303-969-5245 or by email at Tammy_L_Mitchell@ibc.doi.gov or LeAnn Potts at 303-969-5249 or by email at LeAnn_Potts@ibc.doi.gov.

*These clients are:

If there are any questions, please call the IBC Customer Support Center at 1-866-367-1272 or by email at Payroll_Helpdesk@ios.doi.gov.