Early Submission and Calculate of Time and Attendance (T&A) Files for Pay Period (PP) 2023-14

MEMORANDUM

DATE: May 26, 2023
TO: Federal Personnel and Payroll System User Group Representatives, Payroll Coordinators, Liaisons, and Timekeepers
FROM: Lisa J Puente, Deputy Chief, Payroll Operations Division
SUBJECT:  Early Submission and Calculate of Time and Attendance (T&A) Files for Pay Period (PP) 2023-14

Independence Day holiday, July 4, 2023, falls at a critical time in the payroll processing cycle for PP 2023-14. To ensure T&A files are included and processed for PP 2023-14 as a result of the holiday, all pay groups are required to submit amended and current T&A files to the Interior Business Center (IBC) early. It is essential all timekeepers and data processing staff are advised of the importance of following the PP 2023-14 schedule detailed in this memo. 

Please see the T&A submission deadlines below, for clients whose payroll normally calculates on Tuesday night and clients whose payroll normally calculates on Wednesday night. T&A files are required by the dates indicated and no later than 6:45 p.m. Mountain Time or earlier, depending on the latest release allowed by your T&A solution:

Amended and Current T&As

Clients, listed in the table below*, whose payroll normally calculates on Tuesday night will have an early calculate on Monday, July 03, 2023

• Amended and current T&As must be submitted/released to the IBC no later than Friday, June 30, 2023
  • Personnel actions:
    • It is imperative that the agencies* below complete personnel actions no later than Monday, July 03, 2023, (day of calculate) that have implications related to T&A processing such as separation, deceased, leave without pay status, etc.
• All other clients whose payroll normally calculates on Wednesday night will need to submit
  • Amended T&As must be submitted/released to the IBC no later than Friday, June 30, 2023
  • Current T&As must be submitted/released to the IBC no later than Monday, July 03, 2023

To ensure submissions are received early, it may require changes to release schedules from your T&A system. For Quicktime, administrators will need to review and ensure the Lock/Release schedule is changed appropriately for early submission. Once payroll calculate has completed, administrators will need to change the schedules back to normal scheduling. For Quicktime assistance, you may contact Tammy Mitchell at 303-969-5245 or by email at Tammy_L_Mitchell@ibc.doi.gov or LeAnn Potts at 303-969-5249 or by email at LeAnn_Potts@ibc.doi.gov.

*These clients are:

If there are any questions, please call the IBC Customer Support Center at 1-866-367-1272 or by email at Payroll_Helpdesk@ios.doi.gov.