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Upcoming Zoom Virtual Training: Federal Personnel and Payroll System (FPPS) Payroll Training

MEMORANDUM

DATE: May 23, 2023
TO: Federal Personnel and Payroll System User Group Representatives
FROM: Lisa J Puente, Deputy Chief, Payroll Operations Division
SUBJECT: Upcoming Zoom Virtual Training: Federal Personnel and Payroll System (FPPS) Payroll Training

For our Interior Business Center (IBC) customers, the Payroll Operations Division is offering FPPS virtual trainings. The IBC is offering three virtual trainings for FPPS Processing:  Payroll Leave and Operational Procedures, Payroll Master Update, and Leave Share. Sign-up and receipt of payment for each virtual training closes on July 18, 2023. The cost for each virtual training is $200 and payment should be received two weeks prior to the date of training.

Each virtual training will consist of two sessions with a break in between to allow time for lunch. Each session will be 2 – 3 hours in duration.

FPPS Payroll Leave and Operational Procedures (PLOP) Virtual Training

Tuesday, August 1, 2023, 8:30 a.m. – 11:00 a.m. and 1:00 p.m. – 3:00 p.m. Mountain Time

Description:

This virtual training provides an overview of timekeeper procedures. Topics covered during the virtual training include rules and regulations related to pay and leave procedures, work schedules, hazard pay, and FPPS pay codes. Attendee will learn and practice time and attendance (T&A) preparation, amendments to the T&A, and navigating the T&A process in FPPS using applicable commands.

Target Audience:

This virtual training is appropriate for supervisors and timekeepers involved in the T&A process.

FPPS Payroll Master Update (PUT) Virtual Training

Wednesday, August 2, 2023, 8:00 a.m. – 11:00 a.m. and 1:00 p.m. – 4:00 p.m. Mountain Time

Description:

This virtual training provides an overview of the FPPS commands used to initiate and maintain payroll transactions comprising the employee's payroll master record. FPPS menu options covered include Employee/Position Maintenance, Special Pay Maintenance, and View Pay Detail. Attendee will practice inputting changes to an employee's address, taxes, entitlement, and voluntary deduction records.

Target Audience:

This virtual training is appropriate for Human Resources personnel, supervisors, and personnel responsible for payroll master record input and changes.

FPPS Leave Share Virtual Training

Thursday, August 3, 2023, 8:00 a.m. – 11:00 a.m. and 1:00 p.m. – 4:00 p.m. Mountain Time

Description:

This virtual training provides an overview of the FPPS commands used to initiate and maintain payroll transactions for the leave share program. It will include how to initiate and maintain leave share recipient and donor records in FPPS. Also covered will be how to interpret leave share information on employee leave views in FPPS as well as on the leave and earnings statement.

Target Audience:

This virtual training is appropriate for Human Resources personnel, supervisors, and timekeepers involved in the management or timekeeping of the leave share program.

Registration and Payment Information

The PUT and Leave Share virtual trainings are each limited to 16 registrants. The PLOP virtual training is unlimited in the number of registrants that can be trained. An additional session for the Leave Share training can be added if needed. Following the below steps, upon registration, a notification will be sent regarding the payment process. Registrants may use a government credit card for payment. If the registrant is unable to attend, the Agency may provide a substitute to attend the virtual training.

  1. Log in Process to Register for Course
    1. Log into HR Academy at https://hracademy.ibc.doi.gov/login/index.php
      1. You will need to have an account for this website. Don’t have an account? Select the ‘Create New Account’ button at the bottom of this webpage.
  2. Registration and Enrollment Process
    1. Once you have created an account in HR Academy and have been approved access, you can click on the ‘Find Learning’ tab at the top of the page and find the course(s) that you would like to attend.
    2. Select the class and click on the ‘Enroll Me’ tab.
    3. You will receive an email from HR Academy stating you have been enrolled in the class, but you will need to sign-up for the class to complete the process.
      1. To sign-up for the class please navigate to the course page, select the ‘Sign-up’ link, and follow the instructions.
  3. Confirmation of Waitlist Enrollment and Payment Process
    1. Once your sign up for the class is complete, you will need to sign up to be on the waitlist
    2. In the ‘Receive Confirmation by’ box, select ‘Email with iCalendar appointment’ to receive an email and then select ‘Join waitlist’.
      1. You will be placed on a waitlist until payment is received.
    3. An email will be sent to you stating you are on the waitlist.
    4. Notification will be sent regarding the payment process.
    5. Once payment is received you will receive a confirmation email that you have a seat in the course.
  4. Notification of Presentation Link and Training Materials
    1. One week before the course is to be presented, all employees who have made payment and received a confirmation email that they have a seat in the course will receive an additional email that contains the presentation link and training materials for the course.
    2. Two days prior to the course, you will receive an additional email reminder.

If you have login or technical issue in HR Academy, please contact the Customer Support Center at 1-866-367-1272. If you have questions regarding the Zoom virtual training or are making a substitution, please contact: Nonna Greenberg at 303-969-7401 or by email at POD_TSS@ibc.doi.gov.