MEMORANDUM
DATE: May 10, 2023
TO: Federal Personnel and Payroll System User Group Representatives, Payroll Coordinators, Liaisons, and Timekeepers
FROM: Christine Zertuche-Rocha, Chief, Payroll Operations Division
SUBJECT: Early Submission of Time and Attendance (T&A) Files for Pay Period (PP) 2023-13
Juneteenth holiday, June 19, 2023, falls at a critical time in the payroll processing cycle for PP 2023-13. As a result of the holiday, all pay groups are required to submit amendment T&A files to the Interior Business Center (IBC) early as outlined below. Clients whose payroll normally calculates on Tuesday night (listed in the table below*), are also required to submit current T&A files early as outlined below. It is essential all timekeepers and data processing staff are advised of the importance of following the PP 2023-13 schedule detailed in this memo.
Below are the submission deadlines, with T&A files required no later than 6:45 p.m. Mountain Time, or earlier, depending on the latest release allowed by your T&A solution.
Amended T&As
Amended T&As for all clients must be submitted/released no later than Friday, June 16, 2023.
Current T&As
- Clients listed in the table below* whose payroll normally calculates on Tuesdays:
- Current T&As must be submitted/released to the IBC early on Friday, June 16, 2023.
- All other clients whose payroll normally calculates on Wednesdays:
- Current T&As must be submitted/released on their normal schedule no later than Tuesday, June 20, 2023.
In order to ensure submissions are received early, it may require changes to release schedules from your T&A system. Agencies should inquire with their T&A system administrator to see if changes are needed.
For Quicktime or webTA, administrators will need to review and ensure the Lock/Release or Build and Transfer schedule is changed appropriately for early submission. Once payroll calculation has been completed, administrators will need to change the schedules back to normal scheduling. For Quicktime or webTA assistance, you may contact Tammy Mitchell at 303-969-5245 or by email at Tammy_L_Mitchell@ibc.doi.gov or LeAnn Potts at 303-969-5249 or by email at LeAnn_Potts@ibc.doi.gov.
*These clients are:
|
American Battle Monuments Commission |
National Aeronautics and Space Administration |
|
Arctic Research Commission |
National Archives and Records Administration |
|
Barry Goldwater Scholarship Foundation |
National Labor Relations Board |
|
Chemical Safety and Hazard Investigation Board |
National Mediation Board |
|
Consumer Product Safety Commission |
National Science Foundation |
|
Council of the Inspectors General on Integrity and Efficiency |
National Transportation Safety Board |
|
D.C. Courts |
Nuclear Regulatory Commission |
|
Environmental Protection Agency |
Office of Navajo/Hopi Relocation |
|
Equal Employment Opportunity Commission |
Pension Benefit Guaranty Corporation |
|
Export Import Bank of the U.S. |
Privacy and Civil Liberties Oversight Board |
|
Federal Energy Regulatory Commission |
Public Defender Service for D.C. |
|
Federal Housing Finance Agency |
Public Interest Declassification Board |
|
Federal Retirement Thrift Investment Board |
Securities and Exchange Commission |
|
Federal Trade Commission |
Social Security Administration |
|
International Boundary and Water Commission |
JL01 |
|
International Trade Commission |
Trade and Development Agency |
|
Institute of Museum and Library Services |
U.S. International Development Finance Corporation |
|
JFK Center for the Performing Arts |
U.S. Tax Court |
If there are any questions, please call the IBC Customer Support Center at 1-866-367-1272 or by email at Payroll_Helpdesk@ios.doi.gov.