Early Submission and Calculate of Time and Attendance (T&A) Files for Pay Period (PP) 2025-01

MEMORANDUM

DATE: November 27, 2024
TO: Federal Personnel and Payroll System User Group Representatives, Payroll Coordinators, Liaisons, and Timekeepers
FROM: Lisa J. Puente, Deputy Chief, Payroll Operations Division
SUBJECT: Early Submission and Calculate of Time and Attendance (T&A) Files for Pay Period (PP) 2025-01

New Years Day holiday, January 1, 2025, falls at a critical time in the payroll processing cycle for PP 2025-01.  As a result of the holiday, all pay groups are required to submit amendments and current T&A files to the Interior Business Center (IBC) as outlined below, which may be early for some agencies.  It is essential all timekeepers and data processing staff are advised of the importance of following the PP 2025-01 schedule detailed in this memo.

Below are the submission deadlines and important notes to follow by pay processing groups, with T&A files required no later than 6:45 p.m. Mountain Time, or earlier, depending on the latest release allowed by your T&A solution.  If you are unsure of which pay processing group your agency is in, you can review the Pay Processing Group - Report.       

Important notes: 

• T&As must be submitted and released.
• It is imperative that all agencies complete personnel actions related to the retroactive pay adjustments that have implications related to amended and current T&A processing (for example: separation, death of an employee, leave without pay status, etc.).

To ensure submissions are received early, it may require changes to release schedules:

• IBC supported T&A solutions:
  • Quicktime or webTA, administrators must review and ensure the Lock/Release or Build and Transfers schedule is changed appropriately for early submission. 
    • Once payroll calculate has been completed, administrators must change the schedules back to normal scheduling. 
  • If assistance is needed, you may contact Tammy Mitchell at Tammy_L_Mitchell@ibc.doi.govor (303) 969-5245.
• Non-IBC supported T&A solutions:
  • Agencies should inquire with their T&A administrators to see if changes are needed. 

Electronic Funds Transfer (EFT) Pay Dates Reminder:

The EFT pay date is determined by the pay processing group to which your agency's data is assigned in the FPPS.  The pay date should be when funds should be deposited into an employee’s bank account.  Some financial institutions may advance funds prior to the EFT pay date.  We ask that you remind your employees that IBC is unable to address any deposits made prior to the established EFT pay date.  

Below is a table that reflects the EFT pay date by pay processing group and the “official pay date” for all agencies is the second Tuesday following the end of the PP. 

If there are any questions, please contact the IBC Customer Support Center (CSC) at Payroll_Helpdesk@ios.doi.gov or 1-866-367-1272.