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Early Submission of Time and Attendance (T&A) Files for Pay Period (PP) 2024-02

MEMORANDUM

DATE: November 27, 2023
TO: Federal Personnel and Payroll System User Group Representatives, Payroll Coordinators, Liaisons, and Timekeepers
FROM: Lisa J. Puente, Deputy Chief, Payroll Operations Division
SUBJECT: Early Submission of Time and Attendance (T&A) Files for Pay Period (PP) 2024-02


Martin Luther King Jr. holiday, January 15, 2024, falls at a critical time in the payroll processing cycle for PP 2024-02. As a result of the holiday, all pay groups are required to submit amendment and current T&A files to the Interior Business Center (IBC) as outlined below, which may be early for some agencies. It is essential all timekeepers and date processing staff are advised of the importance of following the PP 2024-02 schedule detailed in this memo.

Below are the submission deadlines and important notes to follow, with T&A files required no later than 6:45 p.m. Mountain Time, or earlier, depending on the latest release allowed by your T&A solution:

ClientsAmended T/As Due DateCurrent T/As Due Date
Agencies listed in the table below* (normally calculates on Tuesday nights)Friday, January 12, 2024
All other agencies (normally calculates on Wednesday nights)Tuesday, January 16, 2024

Important notes: 

  • T/As must be submitted/released
  • It is imperative that all agencies complete personnel actions related to the retroactive pay adjustments that have implications related to amended and current T&A processing such as separation, deceased, leave without pay status, etc.

To ensure submissions are received early, it may require changes to release schedules: 

  • Non-IBC supported T&A solutions:
    • Agencies should inquire with their T&A system administrator to see if changes are needed. 
  • IBC supported T&A solutions:
    • Quicktime or webTA, administrators must review and ensure the Lock/Release or Build and Transfers schedule is changed appropriately for early submission. 
      • Once payroll calculate has been completed, administrators must change the schedules back to normal scheduling. 
    • If assistance is needed, you may contact either:

*These clients are:

American Battle Monuments CommissionNational Aeronautics and Space Administration 
Arctic Research CommissionNational Archives and Records Administration
Barry Goldwater Scholarship FoundationNational Labor Relations Board
Chemical Safety and Hazard Investigation BoardNational Mediation Board
Consumer Product Safety CommissionNational Science Foundation
Council of the Inspectors General on Integrity and EfficiencyNational Transportation Safety Board
D.C. CourtsNuclear Regulatory Commission
Environmental Protection AgencyOffice of Navajo/Hopi Relocation
Equal Employment Opportunity CommissionPension Benefit Guaranty Corporation
Export Import Bank of the U.S.Privacy and Civil Liberties Oversight Board
Federal Energy Regulatory CommissionPublic Defender Service for D.C.
Federal Housing Finance AgencyPublic Interest Declassification Board
Federal Retirement Thrift Investment BoardSecurities and Exchange Commission
Federal Trade CommissionSocial Security Administration
Institute of Museum and Library ServicesU.S. International Development Finance Corporation
International Boundary and Water Commission U.S. International Trade Commission
JFK Center for the Performing ArtsU.S. Tax Court 
JL01U.S. Trade and Development Agency

If there are any questions, please call the IBC Customer Support Center at 1 (866) 367-1272 or by email at Payroll_Helpdesk@ios.doi.gov.