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2023 Calendar Year End Processing – Excluding SSA and Casuals


DATE: November 13, 2023
TO: Federal Personnel and Payroll System (FPPS) User Group Representatives and Client Accounting Offices (Excluding Social Security Administration (SSA) and Casual Hire Representatives)
FROM: Christine Zertuche-Rocha, Chief, Payroll Operations Division
SUBJECT: 2023 Calendar Year End Processing – Excluding SSA and Casuals

Please share this information with all appropriate staff. The final pay period (PP) for this year is 2023-26, which ends on December 16, 2023. The Labor Cost File for this PP will be available based on the night payroll normally calculates for clients as detailed below:

Night Payroll CalculatesClientsDate Labor Cost File will be Available
TuesdayListed in the table below*December 20, 2023
WednesdayAll other clientsDecember 21, 2023

The PP 2023-99, year end processing, will occur between December 20-29, 2023. This ensures accurate reporting for the 2023 Form W-2, Wage and Tax Statement. The associated Labor Cost File, FPPS Summary Reconciliation Report, and Intra-Governmental Payment and Collection (IPAC) charge information is detailed below:

  • The Labor Cost File will be available no later than January 2, 2024.
    • It is uniquely identified by A672023 in the last qualifier of the file name.
  • The FPPS Summary Reconciliation Report will be available in Datamart no later than January 5, 2024.
    • The report should be run for PP 2023-99.
  • The IPAC charge will be processed no later than January 8, 2024.
    • The description will reflect “Total Charge to Appropriation for Pay Period 2023-99 Year End Adjustments.”
  • Please note that PP 2023-99 year end charges must be included in January processing, along with the other bi-weekly payroll charges, to ensure that month’s financial reconciliation.

*These clients are:

American Battle Monuments CommissionNational Aeronautics and Space Administration
Arctic Research CommissionNational Archives and Records Administration
Barry Goldwater Scholarship FoundationNational Labor Relations Board
Chemical Safety and Hazard Investigation BoardNational Mediation Board
Consumer Product Safety CommissionNational Science Foundation
Council of the Inspectors General on Integrity and EfficiencyNational Transportation Safety Board
D.C. CourtsNuclear Regulatory Commission
Environmental Protection AgencyOffice of Navajo/Hopi Relocation
Equal Employment Opportunity CommissionPension Benefit Guaranty Corporation
Export Import Bank of the U.S.Privacy and Civil Liberties Oversight Board
Federal Energy Regulatory CommissionPublic Defender Service for D.C.
Federal Housing Finance AgencyPublic Interest Declassification Board
Federal Retirement Thrift Investment BoardSecurities and Exchange Commission
Federal Trade CommissionU.S. International Development Finance Corporation
Institute of Museum and Library ServicesU.S. International Trade Commission
International Boundary and Water CommissionU.S. Tax Cour  
JFK Center for the Performing ArtsU.S. Trade and Development Agency

If you have any questions, contact Adrian Hafner, Chief, Review and Analysis Branch, at (303) 969-7375..