MEMORANDUM
DATE: November 13, 2023
TO: Federal Personnel and Payroll System (FPPS) User Group Representatives and Client Accounting Offices (Excluding Social Security Administration (SSA) and Casual Hire Representatives)
FROM: Christine Zertuche-Rocha, Chief, Payroll Operations Division
SUBJECT: 2023 Calendar Year End Processing – Excluding SSA and Casuals
Please share this information with all appropriate staff. The final pay period (PP) for this year is 2023-26, which ends on December 16, 2023. The Labor Cost File for this PP will be available based on the night payroll normally calculates for clients as detailed below:
| Night Payroll Calculates | Clients | Date Labor Cost File will be Available |
|---|---|---|
| Tuesday | Listed in the table below* | December 20, 2023 |
| Wednesday | All other clients | December 21, 2023 |
The PP 2023-99, year end processing, will occur between December 20-29, 2023. This ensures accurate reporting for the 2023 Form W-2, Wage and Tax Statement. The associated Labor Cost File, FPPS Summary Reconciliation Report, and Intra-Governmental Payment and Collection (IPAC) charge information is detailed below:
- The Labor Cost File will be available no later than January 2, 2024.
- It is uniquely identified by A672023 in the last qualifier of the file name.
- The FPPS Summary Reconciliation Report will be available in Datamart no later than January 5, 2024.
- The report should be run for PP 2023-99.
- The IPAC charge will be processed no later than January 8, 2024.
- The description will reflect “Total Charge to Appropriation for Pay Period 2023-99 Year End Adjustments.”
- Please note that PP 2023-99 year end charges must be included in January processing, along with the other bi-weekly payroll charges, to ensure that month’s financial reconciliation.
*These clients are:
| American Battle Monuments Commission | National Aeronautics and Space Administration |
| Arctic Research Commission | National Archives and Records Administration |
| Barry Goldwater Scholarship Foundation | National Labor Relations Board |
| Chemical Safety and Hazard Investigation Board | National Mediation Board |
| Consumer Product Safety Commission | National Science Foundation |
| Council of the Inspectors General on Integrity and Efficiency | National Transportation Safety Board |
| D.C. Courts | Nuclear Regulatory Commission |
| Environmental Protection Agency | Office of Navajo/Hopi Relocation |
| Equal Employment Opportunity Commission | Pension Benefit Guaranty Corporation |
| Export Import Bank of the U.S. | Privacy and Civil Liberties Oversight Board |
| Federal Energy Regulatory Commission | Public Defender Service for D.C. |
| Federal Housing Finance Agency | Public Interest Declassification Board |
| Federal Retirement Thrift Investment Board | Securities and Exchange Commission |
| Federal Trade Commission | U.S. International Development Finance Corporation |
| Institute of Museum and Library Services | U.S. International Trade Commission |
| International Boundary and Water Commission | U.S. Tax Cour |
| JFK Center for the Performing Arts | U.S. Trade and Development Agency |
| JL01 |
If you have any questions, contact Adrian Hafner, Chief, Review and Analysis Branch, at (303) 969-7375..