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2023 Calendar Year End Processing - SSA

MEMORANDUM

DATE: November 13, 2023
TO: Social Security Administration (SSA) - Federal Personnel and Payroll System (FPPS) User Group Representatives and Client Accounting Offices
FROM: Christine Zertuche-Rocha, Chief, Payroll Operations Division
SUBJECT: 2023 Calendar Year End Processing - SSA


Please share this information with all appropriate staff. The final pay period (PP) for this year is 2023-26, which ends on December 16, 2023. The Accounting Feeder File for this PP will be available on December 20, 2023.

The PP 2023-99, year end processing, will occur between December 20-29, 2023. This ensures accurate reporting for the 2023 Form W-2, Wage and Tax Statements. The associated Accounting Feeder File, FPPS Summary Reconciliation Report, and Intra-Governmental Payment and Collection (IPAC) charge information is detailed below:

  • The Accounting Feeder File will be available no later than January 2, 2024.
    • It is uniquely identified by A672023 in the last qualifier of the file name.
  • The FPPS Summary Reconciliation Report will be available in Datamart no later than January 5, 2024.
    • The report should be run for PP 2023-99.
  • The IPAC charge will be processed no later than January 8, 2024.
    • The description will reflect “Total Charge to Appropriation for Pay Period 2023-99 Year End Adjustments.”
  • Please note that PP 2023-99 year end charges must be included in January processing, along with other bi-weekly payroll charges, to ensure that month’s financial reconciliation.

If you have any questions, contact Adrian Hafner, Chief, Review and Analysis Branch, at (303) 969-7375.