MEMORANDUM
DATE: August 30, 2024
TO: Federal Personnel and Payroll System and Finance User Group Representatives
FROM: Christine Zertuche-Rocha, Chief, Payroll Operations Division
SUBJECT: Fiscal Year (FY) Appropriations, Intra-governmental Payment and Collections (IPAC) Charges, Trading Partner Agreements (TPAs) and Leave Accruals
Please share the following information with all appropriate offices and personnel in your agency that may need the below information or are required to complete a TPA as outlined below.
Fiscal Year (FY) Appropriations and IPAC Charges:
FY 2025 is almost upon us, and the following information is required for processing your Agency and/or, Bureau payroll costs. The FY 2025 appropriations are effective pay period (PP) 2024-21, September 22 – October 5, 2024.
- For Agencies and/or Bureaus that are in databases 1, 4, or 5, the Payroll Operations Division (POD) will process IPAC payroll charges based on the Electronic Funds Transfer (EFT) pay date, which is the second Tuesday following the end of the PP.
- For example, PP 2024-21 IPAC payroll charges will be processed on October 15, 2024, with the new appropriation.
- For Agencies and/or Bureaus that are in databases 2 or 3, the POD will process IPAC payroll charges based on the EFT pay date, which is the first Friday following the end of the PP.
- For example, PP 2024-21 IPAC payroll charges will be processed on October 11, 2024, with the new appropriation.
- For database 6, the POD will process IPAC payroll charges based on the first business day of the month.
- For example, PP 2024-11 IPAC payroll charges will be processed on November 1, 2024, with the new appropriation.
TPA:
Since the POD utilizes the Treasury IPAC system to charge agencies their payroll charges, we require agencies to complete a TPA. The TPA outlines the two parties involved (Paying and Billing Agency) and a description for both parties. Please note attachment 1, FY 2025 Fund and Appropriation Changes, only list those agencies that will receive an IPAC. Some Bureaus may be rolled up into a parent organization; therefore, that Bureau would not be required to sign a TPA as the parent would have that responsibility.
- For example, IN28 is rolled up into the parent organization (IN06) and only needs one TPA from the parent organization.
Please complete and return the attached TPA no later than September 20, 2024. Complete the “Paying Agency” information under the sections “Parties to the Agreement”, “Accounting Data” and “Approvals”. Please email the agreement to Michelle Blackmon at Michelle_D_Blackmon@ibc.doi.gov. If you have any questions regarding the TPA, contact Michelle Blackmon, Supervisor Accountant, Review and Analysis Branch, at (303) 969-5649.
Leave Accruals:
If you are a client who uses Datamart to access the Sick and Annual Leave Reports for FY accrual information, these queries must be performed after the end of processing for PP 2024-20 but before the end of processing for PP 2024-21 (i.e., between September 27 and October 5, 2024). For additional information about these reports and procedures, please see attachment 2 for the Sick and Annual Leave Reports instructions.
If you have any questions or wish to make changes to your appropriation symbol, contact Michelle Blackmon at Michelle_D_Blackmon@ibc.doi.gov or (303) 969-5649.
Attachments (3)*
*To access the attachments, click on the first 3 links under Resources (blue box) the last section of the memorandum