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Military Leave Regulations

The following is the proper coding of military leave and updated instruction for processing offset of military pay when 
necessary.

Effect on Civilian Pay While on Military Leave

An employee’s civilian pay remains the same for periods of military leave under 5 U.S.C. 6323(a), including any premium pay
(except Sunday Premium pay) an employee would have received if not on military leave. For military leave under 5 U.S.C.
6323(b) and (c), employee’s civilian pay is reduced by the amount of military pay for the days of military leave. However, an 
employee may choose not to use military leave and instead use annual leave in order to retain both civilian and military pay.

Military Leave Regulations and Pay Code Matrix

Pay CodeTypeDefinition/LawOffset Procedures
070Regular Military Leave - Used 5 U.S.C.6323(a) provides 120 hours per fiscal year for active duty, active-duty training, and inactive duty training. An employee can carry over a maximum of 120 hours into the next fiscal year. 
072Law Enforce Mil-Used5 U.S.C. 6323(b) provides 22 workdays per calendar year for emergency duty as ordered by the President or a state governor. This can be for law enforcement or the protection of life and property.

Employees whose time is being charged to pay code 072 should be advised of the requirement to offset the military pay from civilian pay. Upon receipt of military pay, the employee has two options:

  1. The employee may forward a copy of his/her military pay statement, along with a check for the amount of net military pay, less any payment for travel, transportation, or per diem to:

    Interior Business Center
    MS-D-2613 
    One Denver Federal Center
    Building 48
    Denver, CO 80225
     
  2. The employee may forward a copy of their military pay statement to the above address, except use Mail Stop (MS) D-2660. A bill will be
    issued for the amount of the overpayment of civilian pay.

Due to the potential for negative tax consequences, employees are urged to pay the excess civilian pay to Payroll in the same tax year as it was received. If you have any other questions regarding Military Leave, contact the Customer Support Center at 1-888-367-1622. 

074DC Natl Grd Mil - Used5 U.S.C. 6323(c) provides unlimited military leave to members of the National Guard of the District of Columbia for certain types of duty ordered or authorized under Title 49 of the District of Columbia Code. 

Employees whose time is being charged to pay code 074 should be advised of the requirement to offset the military pay from civilian pay. Upon receipt of military pay, the employee has two options:

  1. The employee may forward a copy of his/her military pay statement, along with a check for the amount of net military pay, less any payment for travel, transportation, or per diem to: 

    Interior Business Center
    MS-D-2613
    One Denver Federal Center
    Building 48
    Denver, CO 80225
     
  2. The employee may forward a copy of his/her military pay statement to the above address, except use Mail Stop (MS) D-2660. A bill will be issued for the amount of the overpayment of civilian pay.

Due to the potential for negative tax consequences, employees are urged to pay the excess civilian pay to Payroll in the same tax year as it was received.
If you have any other questions regarding Military Leave, contact the Customer Support Center at 1-888-367-1622
 

078RSRV Tech Mil Lv - Used5 U.S.C. 6323 (b) provides that members of the Reserve component of the Armed Forces or in the National Guard who are performing inactive military duty such as providing military aid to enforce the law or providing assistance to civil authorities for protection of life and/or property receive an additional 22 days of Reserve Technician Military Leave. (Responsibility of the timekeeper to first exhaust 22 days under Pay Code 072 and then begin coding military days to Pay Code 078). 
060Administrative Leave - Reserve and National Guard Technicians
(temporary usage of this pay code) 		5 U.S.C. 6323 (d) provides that Reserve and National Guard Technicians only are entitled to 44 workdays of military leave for duties overseas under certain conditions. There currently is no pay code in FPPS to designate absence under this authority. A new pay code has been requested. In the interim, timekeepers may code this as 060 – Administrative Leave and track the usage manually. 

Employees can access and/or make the following personnel-payroll changes through Employee Express (if your agency participates in the program):

  • Access Leave and Earnings Statements
  • Direct Deposit, Allotments
  • Federal Tax Withholding
  • State Tax Withholding (Exemptions). Cannot move states
  • Electing Health Benefits during Open Season or Qualifying Life Events
  • Thrift Savings contributions and Catch Up contributions; includes “Start, Change, or Stop” elections
  • Election of Health Saving Allotment
  • Access W-2 and Corrected W-2s if appropriate
  • Federal Employees Benefit Statement
  • View and print Combined Federal Campaign pledge cards for prior years

To find out more about Employee Express check out the Employee Express area of this website.

For additional assistance, contact your Human Resources Office (HR), Servicing Personnel Office (SPO), or your agency’s Servicing Center.

You may also view the Customer Support Center’s page for contact information by service offering:

Customer Support Center

Hours of Operation: 8:00 a.m. - 7:30 p.m. ET / 6 a.m. - 5:30 p.m. MT

 

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