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Leave and Earnings Statement

Electronic Distribution of Leave and Earnings Statements

Employees receive their LES information electronically through the online Employee Express system at www.employeeexpress.gov. Hard copy LESs are printed and mailed only to employees who have obtained waivers. The following reasons meet the criteria for a waiver:

  1. No access to an agency computer with internet service;
  2. No access to a printer which would allow for privacy when printing the LES; and
  3. No access to Employee Express (e.g., employees under a dual appointment with two different agencies do not have access to Employee Express).

Employees in the following categories are automatically provided a hard copy LES:

  1. Employees in offices barred from internet access.
  2. Employees new to the DOI will receive a hard copy LES for a specified amount of time deemed by the agency. Thereafter, employees will receive the LES through Employee Express.
  3. Individuals separated from employment with the DOI will receive their final LESs in hard copy.
  4. Groups of employees without access to computers (e.g., seasonal firefighters) as identified and approved in writing by the office head. A copy of this approval must be provided to a bureau/office servicing personnel office so the waivers can be entered into FPPS. Employees can stop receiving the hard copy LES in two ways: (1) provide a written request to their servicing personnel office to discontinue receipt of the hard copy LES; or (2) press the “Hard Copy Off” button on the LES screen in Employee Express.

If you need further information or guidance, please contact your servicing personnel office.

How to Read Your Leave and Earnings Statement

This is a guide to help you understand your Leave and Earnings Statement (LES). The LES is a comprehensive statement of an employee's leave and earnings showing your entitlements, deductions, allotments, leave information, tax withholding information and benefits paid by the government. Your most recent LES can be found 24 hours a day on Employee Express.

Your pay is your responsibility, we recommend that you verify and keep your LES each pay period. If your pay varies significantly and you don't understand why, or if you have any questions after reading this publication, call the Customer Support Center at 1-720-673-9958.

The interactive Leave and Earnings Statements below provide a detailed description of the individual sections of a Leave and Earnings Statement.

Click on a Data Element Name for a detailed description of the section.

Department of the Interior          1
Earnings And Leave Statement
For Pay Period Ending
01/25/XXXX       2
Net Pay        3
$ 1,831.54
Pay Period #       4
03
Pay Date        5
02/04/XXXX
Name          6
DOE,JOHN
Pay Plan/Grade/Step        7
      GS      09      07
Annual Salary        8
$ 51,363.16
Hourly Rate        9
$ 24.611
Home Address       10
1234 ANY STREET
TOWN, CO 12345
Pay Check Address      11
Basic Information      12
Service Comp Date 05/05/1990
Dept ID IN
Organization Code 00000000
TSP Tax Deferred Amt/% 1%
Agency OS
Duty Station CO
Pay Begin Date 01/12/XXXX
TSP Roth Amt/% 0%
Cumulative Retirement Agency $8100.00
FLSA Class NON-EXEMPT
Financial Institution BANK OF TOWN
13 14
Your Pay Consists of Current YTD Tax Information Marital
Status
Exemptions Additional
Withholding
Current Wages YTD Wages
Gross Pay 3,937.76 5,779.00
Total Deduction 2,106.22 2,522.94 Federal S 0 0.00   5,660.86
Net Pay 1,831.54   State ( CO) S 0 0.00   5,660.86

15EARNINGS

TYPE RATE ADJUSTED ADJ HOURS HOURS CURRENT YTD
Regular 24.61     80.00 1,968.88  
Regular 24.61 1,968.88 80.00      
Advance Pay   677.00        

16DEDUCTIONS

TYPE MISC ADJUSTED CURRENT YTD TYPE MISC ADJUSTED CURRENT YTD
Federal Taxes   293.17 293.17 770.78 State Tax 1 (CO)   51.56 51.56 152.83
Health Benefits - Pretax 113   131.00 393.00 Retirement – FERS/CSRS .8 86.63 86.63 215.90
OASDI Tax 6.2 122.07 122.07 658.28 Medicare Tax 1.45 28.55 28.55 83.79
FEGLI - Regular   8.06 8.06 24.21 Thrift Savings Plan (TSP)   59.07 59.07 118.14
Advance Pay - Deduction   677.00 0.00 677.00          

17BENEFITS PAID BY GOVT.

TYPE CURRENT YTD TYPE CURRENT YTD
FEGLI 8.06 12.11 FERS/CSRS 468.60 583.92
Medicare 57.10 83.79 OASDI 244.14 358.29
TSP Basic 39.38 49.07 FEHB 393.00 1,179.00
TSP Matching 118.14 118.14      

18LEAVE

TYPE Begin Bal
LV Current
Begin
Bal Lv Yr
Earned Current Earned
YTD
Used Current Used
YTD
Adv Ending
Bal
Annual Leave 200.30 200.30 8.00 8.00 0.30 0.30   208.00
Sick Leave 179.00 179.00 4.00 4.00       183.00
Credit Hours 14.00 14.00     1.00 1.00   13.00
SPCSKF       33:00   33:00    
SPCANF       40:00   40:00    
LVSHRF       668:00   668:00    
BSPSKF       9:00   9:00    
BSPANF       18:00   18:00    
LVBNKF 92.30     280.00   187.30   92.30

19ANNUAL LEAVE

Category:  8  Projected Year End
Balance: 200.00
Maximum Carry Over: 240.00 Use or Lose Balance: 168.00

20REMARKS

RECOMP ADJUSTMENT PROCESSED THIS PAY PERIOD
LEAVE ADJUSTMENT PROCESSED THIS PAY PERIOD
REMARKS/MESSAGES: PAY/LEAVE QUESTIONS? CALL DOI CUSTOMER SUPPORT CENTER; 1-888-367-1622, OPTION 3
EMPLOYEE IS RESPONSIBLE FOR VERIFICATION OF PAY, DEDUCTIONS, AND LEAVE.

THIS REPORT CONTAINS INFORMATION SUBJECT TO THE PRIVACY ACT OF 1974 AS AMENDED.


Block # Data Element Name Description
1

Department/Agency

Department/agency an employee works for
2

For Pay Period Ending

 

Current pay period ending date
3

Net Pay

A total of all earnings (current pay period and any adjustments) less all deductions (current pay period and any adjustments)
4

Pay Period #

Current pay period in which an employee was scheduled to perform work
5

Pay Date

Date on which the employee is scheduled to be paid
6

Name

Employee’s name as it appears in the payroll system
7

Pay Plan/ Grade/ Step

Employee’s current pay plan, grade, and step
8

Annual Salary

Current salary amount the employee is paid annually
9

Hourly Rate

Current pay period’s hourly rate of pay
10

Home Address

Employee’s home address for mailing end-of-year W2
11

Pay Check Address

Displays the address where the employee’s check is mailed to.  If check is sent to a bank (EFT), no check mailing address will display.
12

Basic Information    

Service Comp Date - A Service Computation Date (SCD) is a date, either actual or constructed, used to determine benefits that are based on how long a person has been in the Federal Service and is used to determine the rate at which an employee accrues leave.
Dept ID - Current Department employee works for
Pay Begin Date – The beginning date of the pay period listed
TSP Roth Amt - The amount or percentage of the employee’s ROTH contribution
Agency - Current Agency employee works for
FLSA Class - Non-exempt or exempt status for overtime purposes
Financial Institution – The name of the financial institution
Cumulative Retirement Agency - The total sum of the employee’s retirement deductions collected by the employee’s current payroll provider
Organization Code - Current organization employee works for
TSP Tax Deferred Amt - The amount or percentage of the employee’s TSP contribution
13

Your Pay Consists of

The current pay period and year-to-date totals for the employee’s gross pay, total deductions, and net pay.
14

Tax Information

The employee’s current federal and state marital status, exemptions, multiple jobs, and additional withholdings.  Displays the employee’s current state tax identifier and year-to-date wages.
15

Earnings

Displays the type of pay (regular, overtime, etc.), hourly rate paid, any adjustments for prior pay periods, number of hours paid during the current pay period, and gross wages for current pay period.
Advance Pay – The total amount of off-cycle payments. 
16

Deductions

Includes all current, and adjusted prior, pay period deduction types, percentages and amounts that are being deducted from the employee’s current gross pay.  Displays year-to-date deduction amounts.
Advance Pay – Deduction The total amount of off-cycle payments. This amount shows as a deduction because the full payroll recalculation process will run when the pay that is being advanced is processed. This will reconcile the difference between the off-cycle interim payment and the salary that you regularly would have earned.
17

Benefits Paid By Govt.

Displays the contribution type and amount/percentage contributed by the employing agency for the current pay period.  Displays year-to-date contributions.
18

Leave

 

Information regarding employee’s leave balances:
TYPE – type of leave
Begin Bal Lv Yr – amount of leave carried over from the prior year
BEGIN BAL LV Current– the beginning pay period balance
Earned – amount of leave accrued for the current pay period and year to date
Used – amount of leave used for the current pay period and year to date
ADV – amount of annual or sick leave advanced
Ending Bal – the leave balance available as of the end of the pay period
18

Leave Share/ Leave Bank

Some or all of the below information will be included in Box 18 if the employee is or was a recipient of Leave Share and/or Leave Bank within the current leave year:
SPC*** BEGIN PP BAL - the sick leave special account (SPCSKM) or annual leave special account (SPCANM) balance at the beginning of the pay period
LVSH** BEGIN PP BAL - the leave share medical (LCSHRM) and/or family (LVSHRF) balance at the beginning of the pay period
LVSH** ACCRD PP/ YTD - the amount of leave share hours donated this pay period for the recipient’s medical (LCSHRM) or family (LVSHRF) emergency
LVSH** USD PP/YTD - the amount of leave share donated hours used this pay period for the recipient’s medical (LCSHRM) or family (LVSHRF) emergency
LVSH** BAL AVAIL - the amount of leave share hours available at the end of the pay period for the recipient’s medical (LCSHRM) or family (LVSHRF) emergency
BSP*** the leave bank special sick account (BSPSK*) or leave bank special annual account (BSPAN*) information (* may be M for Medical or F for Family
LVBNK* - the leave bank medical (LVBNKM) and/or family (LVBNKF) information
19

Annual Leave

Category – The employee’s Annual Leave Category (determines how many hours the employee accrues per pay period).
Projected Year End Balance - The amount of annual leave to be earned between the end of the current pay period and the leave year end.
Max Carry Over - The maximum amount of annual leave that can be carried from leave year to leave year.
Use or Lose Balance - The amount of annual leave that must be used by the end of the current leave year (the difference between the maximum carryover and the sum of the current annual leave balance plus projected year end).
20

Remarks

Displays general information that is useful to the agency or specific information to the employee regarding personnel actions, payroll adjustments, or advance notice of compensatory time expiration.

Click on a Data Element Name for a detailed description of the section.

Department of the Interior

Earnings and Leave Statement

General Information

Name: DOE, JOHN
For Pay Period Ending: 01/25/XXXX
Net Pay $: 1831.54
Pay Period #: 3
Pay Date: 02/04/XXXX
Pay Plan: GS
Pay Grade: 09
Pay Step: 07
Annual Salary $: 51,363.16
Hourly Rate $: 24.61

Addresses

Home Address

1234 ANY STREET
TOWN, CO 12345

Pay Check Address

Tax Information

Federal

Marital Status: S
Exemptions: 0
​Multiple Jobs: Y
Additional Deductions: 0.00
TYD Wages: 5,660.86

State

Location: CO
Marital Status: S
Exemptions: 0
Additional Deductions: 0.00
YTD Wages: 5,660.86

Your Pay Consists of the following

Gross Pay YTD: 5,779.00
Total Deductions YTD: 2,522.94
Net Pay Current: 1,831.54

General Leave Information

Annual Leave Category: 8
Projected Year End Balance: 200.00
Maximum Carry Over: 240.00
Use Or Lose Balance: 168.00

Leave Information

Annual Leave Begin Balance Current: 200.30
Annual Leave Begin Balance Leave Year: 200.30
Annual Leave Earned Current: 8.00
Annual Leave Earned YTD: 8.00
Annual Leave Used Current: 0.30
Annual Leave Used YTD: 0.30
Annual Leave Advanced: 0.00
Annual Leave Ending Balance: 208.00
Annual Leave
Sick Leave Begin Balance Current: 179.00
Sick Leave Begin Balance Leave Year: 179.00
Sick Leave Earned Current: 4.00
Sick Leave Earned YTD: 4.00
Sick Leave Advanced: 0.00
Sick Leave Ending Balance: 183.00
Sick Leave
Credit Begin Balance Current: 14.00
Credit Begin Balance Leave Year: 14.00
Credit Advanced: 0.00
Credit Used Current: 1.00
Credit Used YTD: 1.00
Credit Ending Balance: 13.00
Credit

 

Earnings Information

Regular 24.61 Rate Adjusted 80.00 Hours Adj Hours 1968.88 Current PPD YTD
Advance Pay Rate 677.00 Adjusted Hours Adj Hours Current PPD YTD
Regular 24.61 Rate 2645.88 Adjusted Hours 80.00 Adj Hours 1968.88 Current PPD YTD

Deductions

Federal Taxes 293.17 Adjusted

 

Misc

 

293.17 Current PPD

 

770.78 YTD

 

State Tax 1 (CO) 51.56 Adjusted

 

Misc

 

51.56 Current PPD

 

152.83 YTD

 

Health Benefits – Pretax Adjusted

 

113 Misc

 

131.00 Current PPD

 

393.00 YTD

 

TSP 59.07 Adjusted

 

Misc

 

59.07 Current PPD

 

118.14 YTD

 

Retirement – FERS/CSRS 86.63 Adjusted

 

.8 Misc

 

86.63 Current PPD

 

215.90 YTD

 

OASDI Tax 122.07 Adjusted

 

6.2 Misc

 

122.07 Current PPD

 

658.28 YTD

 

Medicare Tax 28.55 Adjusted

 

1.45 Misc

 

28.55 Current PPD

 

83.79 YTD

 

FEGLI – Regular 8.06 Adjusted

 

Misc

 

8.06 Current PPD

 

24.21 YTD

 

Advance Pay – Deduction 677.00 Adjusted

 

Misc

 

0.00 Current PPD

 

677.00 YTD

 

Basic Information

Service Comp Date  05/05/1990:
Agency OS:
Cumulative Retirement Agency $8,100.00:
Dept ID IN:
Duty Station CO:
FLSA Class NON-EXEMPT:
Organization Code 00000000:
Pay Begin Date  01/12/XXXX:
Financial Institution BANK OF TOWN:
TSP Tax Deferred Amt/%    1%:
TSP Roth Amt/%   0%:

Benefits Paid by Government

FEGLI 8.06 Current PPD 12.11 YTD
FEHB 393.00 Current PPD 1179.00 YTD
Medicare 57.10 Current PPD 83.79 YTD
OASDI 244.14 Current PPD 358.29 YTD
TSP Basic 39.38 Current PPD 49.07 YTD
TSP Matching 118.14 Current PPD 118.14 YTD
FERS/CSRS 468.60 Current PPD 583.92 YTD

Remarks

RECOMP ADJUSTMENT PROCESSED THIS PAY PERIOD
LEAVE ADJUSTMENT PROCESSED THIS PAY PERIOD
REMARKS/MESSAGES: PAY/LEAVE QUESTIONS? CALL DOI CUSTOMER SUPPORT CENTER; 1-888-367-1622, OPTION 3
EMPLOYEE IS RESPONSIBILE FOR VERIFICATION OF PAY, DEDUCTIONS, AND LEAVE


The following describes the sections of information on your Text Version Employee Express Leave and Earnings Statement (LES). Click on a Data Element Name to view that section on the sample LES.

Data Element Name Description

Department/Agency

Department/agency an employee works for

Name

Employee’s name as it appears in the payroll system

For Pay Period Ending

Current pay period ending date

Net Pay

A total of all earnings (current pay period and any adjustments) less all deductions (current pay period and any adjustments)

Pay Period #

Current pay period in which an employee was scheduled to perform work

Pay Date

Date on which the employee is scheduled to be paid

Pay Plan

Employee’s current pay plan

Pay Grade

Employee’s current pay grade

Pay Step

Employee’s current pay step

Annual Salary

Current salary amount the employee is paid annually

Hourly Rate

Current pay period’s hourly rate of pay

Home Address

Employee’s home address for mailing end-of-year W2

Pay Check Address

Displays the address where the employee’s check is mailed to.  If check is sent to a bank (EFT), no check mailing address will display.

Tax Information

The employee’s current federal and state marital status, exemptions, multiple jobs, and additional withholdings. Displays the employee’s current state tax identifier and year-to-date wages.

Your Pay Consists of

The current pay period and year-to-date totals for the employee’s gross pay, total deductions, and net pay.

General Leave Information

Category – The employee’s Annual Leave Category (determines how many hours the employee accrues per pay period).
Projected Year End Balance - The amount of annual leave to be earned between the end of the current pay period and the leave year end.
Max Carry Over - The maximum amount of annual leave that can be carried from leave year to leave year.
Use or Lose Balance - The amount of annual leave that must be used by the end of the current leave year (the difference between the maximum carryover and the sum of the current annual leave balance plus projected year end).

Leave Information

Information regarding employee’s leave balances:
TYPE – type of leave
Begin Bal Lv Yr – amount of leave carried over from the prior year
BEGIN BAL LV Current– the beginning pay period balance
Earned – amount of leave accrued for the current pay period and year to date
Used – amount of leave used for the current pay period and year to date
ADV – amount of annual or sick leave advanced
Ending Bal – the leave balance available as of the end of the pay period

Leave Share/ Leave Bank

Some or all of the below information will be included in Leave Information if the employee is or was a recipient of Leave Share and/or Leave Bank within the current leave year:
SPC*** BEGIN PP BAL - the sick leave special account (SPCSKM) or annual leave special account (SPCANM) balance at the beginning of the pay period
LVSH** BEGIN PP BAL - the leave share medical (LCSHRM) and/or family (LVSHRF) balance at the beginning of the pay period
LVSH** ACCRD PP/ YTD - the amount of leave share hours donated this pay period for the recipient’s medical (LCSHRM) or family (LVSHRF) emergency
LVSH** USD PP/YTD - the amount of leave share donated hours used this pay period for the recipient’s medical (LCSHRM) or family (LVSHRF) emergency
LVSH** BAL AVAIL - the amount of leave share hours available at the end of the pay period for the recipient’s medical (LCSHRM) or family (LVSHRF) emergency
BSP*** the leave bank special sick account (BSPSK*) or leave bank special annual account (BSPAN*) information (* may be M for Medical or F for Family
LVBNK* - the leave bank medical (LVBNKM) and/or family (LVBNKF) information

Earnings Information

Displays the type of pay (regular, overtime, etc.), hourly rate paid, any adjustments for prior pay periods, number of hours paid during the current pay period, and gross wages for current pay period.
Advance Pay – The total amount of off-cycle payments.

Deductions

Includes all current, and adjusted prior, pay period deduction types, percentages and amounts that are being deducted from the employee’s current gross pay.  Displays year-to-date deduction amounts.
Advance Pay – Deduction The total amount of off-cycle payments. This amount shows as a deduction because the full payroll recalculation process will run when the pay that is being advanced is processed. This will reconcile the difference between the off-cycle interim payment and the salary that you regularly would have earned.

Basic Information

 

Service Comp Date - A Service Computation Date (SCD) is a date, either actual or constructed, used to determine benefits that are based on how long a person has been in the Federal Service and is used to determine the rate at which an employee accrues leave.
Dept ID - Current Department employee works for
Pay Begin Date – The beginning date of the pay period listed
TSP Roth Amt - The amount or percentage of the employee’s ROTH contribution
Agency - Current Agency employee works for
FLSA Class - Non-exempt or exempt status for overtime purposes
Financial Institution – The name of the financial institution
Cumulative Retirement Agency - The total sum of the employee’s retirement deductions collected by the employee’s current payroll provider
Organization Code - Current organization employee works for
TSP Tax Deferred Amt - The amount or percentage of the employee’s TSP contribution

Benefits Paid By Government

Displays the contribution type and amount/percentage contributed by the employing agency for the current pay period.  Displays year-to-date contributions.

Remarks

Displays general information that is useful to the agency or specific information to the employee regarding personnel actions, payroll adjustments, or advance notice of compensatory time expiration.

Click on a number for a detailed description of that section of the LES.

2   LEAVE AND EARNINGS STATEMENT

1  AGENCY RETURN ADDRESS 3  PAY PERIOD: 03 4  ENDING DATE: XXXX-01-25
NET PAY      5       8 DOE, JOHN
XXXXXXXXXXXXX
XXXXXXXXXXXXX
$ 1,831.54
TO: BANK       6
NAME: BANK OF TOWN       7

EMPLOYEE IS RESPONSIBLE FOR VERIFICATION OF PAY, DEDUCTIONS, AND LEAVE.

  CURRENT P/P ADJUSTMENTS TOTAL 15
***DESCRIPTION*** HRS AMOUNT HRS AMOUNT YTD ***BASIC INFORMATION***
EARNINGS/OTHER PAY 9     11 13
SSN XXX-XX-1111
PAY-PLN/GR/ST GS/09/07
SALARY – (PA)   $51363.16
SCD (LEAVE)  90-05-05
FLSA CLASS NON-EXEMPT
CUM RET AGNCY $8100.00
TSP (AMT/PCT) 1%
ROTH (AMT/PCT) 0%

16
**YTD TAXABLE EARNINGS**

FEDERAL $5660.86
STATE  CO $5660.86
REG $24.61 PH 80.00 $2783.20      
REG $24.61 PH     80.00 $1968.88  
ADV PAY       $677.00  
GROSS PAY   $2783.20   2645.88 $5779.00
DEDUCTIONS   10   12 14
FEDERAL TAXES   $293.17   $293.17 $770.78
MARRIED  /0 EXEMPT/ 0 EXTRA MULTI JOB    
STATE TAXES CO $51.56   $51.56 $152.83
MARRIED  /0 EXEMPT/ 0 EXTRA      
HLTH INS-PRE 9E2 $131.00     $393.00
RETIREMENT FERS .8% $86.63   $86.63 $215.90
OASDI 6.2% $122.07   $122.07 $658.28 
MEDICARE 1.45% $28.55   $28.55 $83.79
FEGLI-REG    $8.06   $8.06 $24.21
TSP TAX DEFERRED   $59.07   $59.07 $118.14
ADV PAY       $677.00 $677.00
TOTAL DEDUCTIONS   $780.11   $1326.11 $2391.73
17    ***AGENCY  CONTRIBUTIONS***

**CHECK MAILING ADDRESS**

18

 
ITEM P/P YTD
FERS $468.60 $583.92
OASDI $244.14 $358.29
MEDICARE $57.10 $83.79

***W-2 MAILING ADDRESS***

19

 
FEGLI INS $8.06 $12.11
HLTH INS $393.00 $1179.00
TSP SAV BASIC $39.38 $49.07
TSP SAV MATCHING $118.14 $118.14

20

LEAVE
TYPE
CAT
(8)
LVYR
C/O
BEGIN ACCRD USD BAL
AVAIL
PROJ MAX USE/
      PP BAL PP YTD PP YTD ADV   YR    END C/O LOSE
ANN 200.30   200.30 8.00 8.00 0.30 0.30   208.00 200.00 240.00 168.00
SICK 179.00   179.00 4.00 4.00       183.00      
 SPCSKF         33:00   33:00       40:00  
 SPCANF         40:00   40:00       40:00  
 LVSHRF         668:00   668:00          
 BSPSKF         9:00   9:00       40:00  
 BSPANF         18:00   18:00       40:00  
 LVBNKF     92:30   280.00   187.30   92.30      

RECOMP ADJUSTMENT PROCESSED THIS PAY PERIOD
LEAVE ADJUSTMENT PROCESSED THIS PAY PERIOD       21
REMARKS/MESSAGES: PAY/LEAVE QUESTIONS? CALL DOI CUSTOMER SUPPORT CENTER; 1-888-367-1622, OPTION 3
EMPLOYEE IS RESPONSIBLE FOR VERIFICATION OF PAY, DEDUCTIONS, AND LEAVE.


The following describes the blocks of information on your hard copy Leave and Earnings Statement (LES). Click on a number to see the Data Element on the sample LES.

Block # Data Element Name Description
1 Agency Return Address The agency name and address the employee works for
2 Document Name The name of the document
3 PAY PERIOD: The current pay period the payment or record is for
4 ENDING DATE: The current pay period ending date
5 NET PAY AMOUNT A total of all earnings (current pay period and any adjustments) less all deductions (current pay period and any adjustments)
6 TO: The category name of the place where the net pay amount was sent to (HOME, BANK,…)
7 NAME: The name of the place the net pay amount was sent to
8 EMPLOYEE NAME
ADDRESS
The employee’s correspondence name and address as stored in the payroll system
9 EARNINGS/OTHER PAY
CURRENT P/P
Displays the type of pay (regular, leave, etc.), hourly rate paid, number of hours paid during the current pay period, and the gross amount paid
10 DEDUCTIONS
CURRENT P/P
Includes all current pay period type of deductions and their associated amounts that are being deducted from the current gross pay
11 EARNINGS/OTHER PAY
ADJUSTMENTS
Displays the number of hours and the gross amount paid for a prior pay period adjustment
Adv Pay – The total amount of off-cycle payments. 
12 DEDUCTIONS
ADJUSTMENTS
Displays the number of hours and gross amount deducted for a prior pay period adjustment
Adv Pay – The total amount of off-cycle payments. This amount shows as a deduction because the full payroll recalculation process will run when the pay that is being advanced is processed. This will reconcile the difference between the off-cycle interim payment and the salary that you regularly would have earned.
13 EARNINGS/OTHER PAY
TOTAL YTD
Total year to date gross earnings for employee
14 DEDUCTIONS
TOTAL YTD
Total year to date deductions for employee
15 BASIC INFORMATION Includes employees:
SSN employee’s social security number (only displays the last 4 digits)
Pay-PLN/GR/ST - Pay plan, Grade, and step
SALARY – (PA) employee’s annual salary
SCD (LEAVE) – employees’ service computation date
FLSA CLASS – Fair Labor Standards Act (FLSA) classification
CUM RET AGNCY – Cumulative Retirement Agency – the total sum of the employee’s retirement deductions collected by the current payroll provider
TSP (AMT/PCT) – amount/% the employee is contributing to the Thrift Savings Plan
ROTH (AMT/PCT) – amount/% the employee is contributing to ROTH
16 YTD TAXABLE EARNINGS The year to date amounts of Federal and State wages that are considered taxable earnings
17 AGENCY CONTRIBUTIONS Displays the contribution type and amount contributed by the employing agency for the current pay period and year to date
18 CHECK MAILING ADDRESS Displays the address the employee’s check is mailed to if not sent to the bank
19 W-2 MAILING ADDRESS Displays the employee’s W-2 mailing address as maintained in the payroll system
20 LEAVE Information regarding employee’s leave balances:
LEAVE TYPE – type of leave
CAT – annual leave category
LVYR C/O – amount of leave carried over from the prior year
BEGIN PP BAL – the beginning pay period balance
ACCRD – amount of leave accrued for the current pay period and year to date
USD – amount of leave used for the current pay period and year to date
ADV – amount of annual or sick leave advanced
BAL AVAIL – the leave balance available as of the end of the pay period
PROJ YR END – the amount of annual leave projected to be accrued by the end of the leave year
MAX C/O – the maximum amount of hours allowed to be carried over into the new leave year
USE/LOSE – the amount of hours that will be lost at the end of the leave year if not used by employee
LEAVE SHARE/ LEAVE BANK Some or all of the below information will be included in Box 20 if the employee is or was a recipient of Leave Share and/or Leave Bank within the current leave year:
SPC*** BEGIN PP BAL - the sick leave special account (SPCSKM) or annual leave special account (SPCANM) balance at the beginning of the pay period
LVSH** BEGIN PP BAL - the leave share medical (LCSHRM) and/or family (LVSHRF) balance at the beginning of the pay period
LVSH** ACCRD PP/ YTD - the amount of leave share hours donated this pay period for the recipient’s medical (LCSHRM) or family (LVSHRF) emergency
LVSH** USD PP/YTD - the amount of leave share donated hours used this pay period for the recipient’s medical (LCSHRM) or family (LVSHRF) emergency
LVSH** BAL AVAIL - the amount of leave share hours available at the end of the pay period for the recipient’s medical (LCSHRM) or family (LVSHRF) emergency
BSP*** the leave bank special sick account (BSPSK*) or leave bank special annual account (BSPAN*) information (* may be M for Medical or F for Family
LVBNK* - the leave bank medical (LVBNKM) and/or family (LVBNKF) information
21 REMARKS/MESSAGES General information that will be useful to the agency or employee. Specific information may be displayed for the employee regarding a personnel action, payroll adjustment, or advance notice of compensatory time expiring.

Nonreceipt of Leave and Earnings Statement (LES)

If you have not received your LES by your official payday, you can request a duplicate statement. Your request can either be sent to the Payroll Operations Division (POD) by using the email Form or by contacting the Customer Support Center. Your request should include your name, the agency for whom you work, a statement of nonreceipt of your LES, the pay period of the LES you are missing, the address to which you want your LES mailed and a daytime telephone number where you can be reached if additional information is needed. A copy will generally be mailed within 24 hours of your request.

Employees can access and/or make the following personnel-payroll changes through Employee Express (if your agency participates in the program):

  • Access Leave and Earnings Statements
  • Direct Deposit, Allotments
  • Federal Tax Withholding
  • State Tax Withholding (Exemptions). Cannot move states
  • Electing Health Benefits during Open Season or Qualifying Life Events
  • Thrift Savings contributions and Catch Up contributions; includes “Start, Change, or Stop” elections
  • Election of Health Saving Allotment
  • Access W-2 and Corrected W-2s if appropriate
  • Federal Employees Benefit Statement
  • View and print Combined Federal Campaign pledge cards for prior years

To find out more about Employee Express check out the Employee Express area of this website.

For additional assistance, contact your Human Resources Office (HR), Servicing Personnel Office (SPO), or your agency’s Servicing Center.

You may also view the Customer Support Center’s page for contact information by service offering:

Customer Support Center

Fax: 303-969-5463

Hours of Operation: 8:00 a.m. - 7:30 p.m. ET / 6 a.m. - 5:30 p.m. MT

 

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