Electronic Distribution of Leave and Earnings Statements
Employees receive their LES information electronically through the online Employee Express system at www.employeeexpress.gov. Hard copy LESs are printed and mailed only to employees who have obtained waivers. The following reasons meet the criteria for a waiver:
- No access to an agency computer with internet service;
- No access to a printer which would allow for privacy when printing the LES; and
- No access to Employee Express (e.g., employees under a dual appointment with two different agencies do not have access to Employee Express).
Employees in the following categories are automatically provided a hard copy LES:
- Employees in offices barred from internet access.
- Employees new to the DOI will receive a hard copy LES for a specified amount of time deemed by the agency. Thereafter, employees will receive the LES through Employee Express.
- Individuals separated from employment with the DOI will receive their final LESs in hard copy.
- Groups of employees without access to computers (e.g., seasonal firefighters) as identified and approved in writing by the office head. A copy of this approval must be provided to a bureau/office servicing personnel office so the waivers can be entered into FPPS. Employees can stop receiving the hard copy LES in two ways: (1) provide a written request to their servicing personnel office to discontinue receipt of the hard copy LES; or (2) press the “Hard Copy Off” button on the LES screen in Employee Express.
If you need further information or guidance, please contact your servicing personnel office.
How to Read Your Leave and Earnings Statement
This is a guide to help you understand your Leave and Earnings Statement (LES). The LES is a comprehensive statement of an employee's leave and earnings showing your entitlements, deductions, allotments, leave information, tax withholding information and benefits paid by the government. Your most recent LES can be found 24 hours a day on Employee Express.
Your pay is your responsibility, we recommend that you verify and keep your LES each pay period. If your pay varies significantly and you don't understand why, or if you have any questions after reading this publication, call the Customer Support Center at 1-720-673-9958.
The interactive Leave and Earnings Statements below provide a detailed description of the individual sections of a Leave and Earnings Statement.
Click on a Data Element Name for a detailed description of the section.
| Department of the Interior 1 Earnings And Leave Statement |
For Pay Period Ending 01/25/XXXX 2 |
Net Pay 3 | |
| $ 1,831.54 | |||
| Pay Period # 4 03 |
Pay Date 5 02/04/XXXX |
||
| Name 6 DOE,JOHN |
Pay Plan/Grade/Step 7 GS 09 07 |
Annual Salary 8 $ 51,363.16 |
Hourly Rate 9 $ 24.611 |
| Home Address 10 1234 ANY STREET TOWN, CO 12345 |
Pay Check Address 11 | ||
| Basic Information 12 | ||
| Service Comp Date 05/05/1990 Dept ID IN Organization Code 00000000 TSP Tax Deferred Amt/% 1% |
Agency OS Duty Station CO Pay Begin Date 01/12/XXXX TSP Roth Amt/% 0% |
Cumulative Retirement Agency $8100.00 FLSA Class NON-EXEMPT Financial Institution BANK OF TOWN |
| 13 | 14 | |||||||
| Your Pay Consists of | Current | YTD | Tax Information | Marital Status |
Exemptions | Additional Withholding |
Current Wages | YTD Wages |
| Gross Pay | 3,937.76 | 5,779.00 | ||||||
| Total Deduction | 2,106.22 | 2,522.94 | Federal | S | 0 | 0.00 | 5,660.86 | |
| Net Pay | 1,831.54 | State ( CO) | S | 0 | 0.00 | 5,660.86 | ||
15EARNINGS |
||||||
| TYPE | RATE | ADJUSTED | ADJ HOURS | HOURS | CURRENT | YTD |
| Regular | 24.61 | 80.00 | 1,968.88 | |||
| Regular | 24.61 | 1,968.88 | 80.00 | |||
| Advance Pay | 677.00 | |||||
16DEDUCTIONS |
|||||||||
| TYPE | MISC | ADJUSTED | CURRENT | YTD | TYPE | MISC | ADJUSTED | CURRENT | YTD |
| Federal Taxes | 293.17 | 293.17 | 770.78 | State Tax 1 (CO) | 51.56 | 51.56 | 152.83 | ||
| Health Benefits - Pretax | 113 | 131.00 | 393.00 | Retirement – FERS/CSRS | .8 | 86.63 | 86.63 | 215.90 | |
| OASDI Tax | 6.2 | 122.07 | 122.07 | 658.28 | Medicare Tax | 1.45 | 28.55 | 28.55 | 83.79 |
| FEGLI - Regular | 8.06 | 8.06 | 24.21 | Thrift Savings Plan (TSP) | 59.07 | 59.07 | 118.14 | ||
| Advance Pay - Deduction | 677.00 | 0.00 | 677.00 | ||||||
17BENEFITS PAID BY GOVT. |
|||||
| TYPE | CURRENT | YTD | TYPE | CURRENT | YTD |
| FEGLI | 8.06 | 12.11 | FERS/CSRS | 468.60 | 583.92 |
| Medicare | 57.10 | 83.79 | OASDI | 244.14 | 358.29 |
| TSP Basic | 39.38 | 49.07 | FEHB | 393.00 | 1,179.00 |
| TSP Matching | 118.14 | 118.14 | |||
18LEAVE |
||||||||
| TYPE | Begin Bal LV Current |
Begin Bal Lv Yr |
Earned Current | Earned YTD |
Used Current | Used YTD |
Adv | Ending Bal |
| Annual Leave | 200.30 | 200.30 | 8.00 | 8.00 | 0.30 | 0.30 | 208.00 | |
| Sick Leave | 179.00 | 179.00 | 4.00 | 4.00 | 183.00 | |||
| Credit Hours | 14.00 | 14.00 | 1.00 | 1.00 | 13.00 | |||
| SPCSKF | 33:00 | 33:00 | ||||||
| SPCANF | 40:00 | 40:00 | ||||||
| LVSHRF | 668:00 | 668:00 | ||||||
| BSPSKF | 9:00 | 9:00 | ||||||
| BSPANF | 18:00 | 18:00 | ||||||
| LVBNKF | 92.30 | 280.00 | 187.30 | 92.30 | ||||
19ANNUAL LEAVE |
|||
| Category: 8 | Projected Year End Balance: 200.00 |
Maximum Carry Over: 240.00 | Use or Lose Balance: 168.00 |
20REMARKS |
|||
| RECOMP ADJUSTMENT PROCESSED THIS PAY PERIOD LEAVE ADJUSTMENT PROCESSED THIS PAY PERIOD REMARKS/MESSAGES: PAY/LEAVE QUESTIONS? CALL DOI CUSTOMER SUPPORT CENTER; 1-888-367-1622, OPTION 3 EMPLOYEE IS RESPONSIBLE FOR VERIFICATION OF PAY, DEDUCTIONS, AND LEAVE. |
|||
THIS REPORT CONTAINS INFORMATION SUBJECT TO THE PRIVACY ACT OF 1974 AS AMENDED.
| Block # | Data Element Name | Description |
|---|---|---|
| 1 |
Department/Agency |
Department/agency an employee works for |
| 2 |
For Pay Period Ending |
Current pay period ending date |
| 3 |
Net Pay |
A total of all earnings (current pay period and any adjustments) less all deductions (current pay period and any adjustments) |
| 4 |
Pay Period # |
Current pay period in which an employee was scheduled to perform work |
| 5 |
Pay Date |
Date on which the employee is scheduled to be paid |
| 6 |
Name |
Employee’s name as it appears in the payroll system |
| 7 |
Pay Plan/ Grade/ Step |
Employee’s current pay plan, grade, and step |
| 8 |
Annual Salary |
Current salary amount the employee is paid annually |
| 9 |
Hourly Rate |
Current pay period’s hourly rate of pay |
| 10 |
Home Address |
Employee’s home address for mailing end-of-year W2 |
| 11 |
Pay Check Address |
Displays the address where the employee’s check is mailed to. If check is sent to a bank (EFT), no check mailing address will display. |
| 12 |
Basic Information |
Service Comp Date - A Service Computation Date (SCD) is a date, either actual or constructed, used to determine benefits that are based on how long a person has been in the Federal Service and is used to determine the rate at which an employee accrues leave. Dept ID - Current Department employee works for Pay Begin Date – The beginning date of the pay period listed TSP Roth Amt - The amount or percentage of the employee’s ROTH contribution Agency - Current Agency employee works for FLSA Class - Non-exempt or exempt status for overtime purposes Financial Institution – The name of the financial institution Cumulative Retirement Agency - The total sum of the employee’s retirement deductions collected by the employee’s current payroll provider Organization Code - Current organization employee works for TSP Tax Deferred Amt - The amount or percentage of the employee’s TSP contribution |
| 13 |
Your Pay Consists of |
The current pay period and year-to-date totals for the employee’s gross pay, total deductions, and net pay. |
| 14 |
Tax Information |
The employee’s current federal and state marital status, exemptions, multiple jobs, and additional withholdings. Displays the employee’s current state tax identifier and year-to-date wages. |
| 15 |
Earnings |
Displays the type of pay (regular, overtime, etc.), hourly rate paid, any adjustments for prior pay periods, number of hours paid during the current pay period, and gross wages for current pay period. Advance Pay – The total amount of off-cycle payments. |
| 16 |
Deductions |
Includes all current, and adjusted prior, pay period deduction types, percentages and amounts that are being deducted from the employee’s current gross pay. Displays year-to-date deduction amounts. Advance Pay – Deduction The total amount of off-cycle payments. This amount shows as a deduction because the full payroll recalculation process will run when the pay that is being advanced is processed. This will reconcile the difference between the off-cycle interim payment and the salary that you regularly would have earned. |
| 17 |
Benefits Paid By Govt. |
Displays the contribution type and amount/percentage contributed by the employing agency for the current pay period. Displays year-to-date contributions. |
| 18 |
Leave |
Information regarding employee’s leave balances: TYPE – type of leave Begin Bal Lv Yr – amount of leave carried over from the prior year BEGIN BAL LV Current– the beginning pay period balance Earned – amount of leave accrued for the current pay period and year to date Used – amount of leave used for the current pay period and year to date ADV – amount of annual or sick leave advanced Ending Bal – the leave balance available as of the end of the pay period |
| 18 |
Leave Share/ Leave Bank |
Some or all of the below information will be included in Box 18 if the employee is or was a recipient of Leave Share and/or Leave Bank within the current leave year: SPC*** BEGIN PP BAL - the sick leave special account (SPCSKM) or annual leave special account (SPCANM) balance at the beginning of the pay period LVSH** BEGIN PP BAL - the leave share medical (LCSHRM) and/or family (LVSHRF) balance at the beginning of the pay period LVSH** ACCRD PP/ YTD - the amount of leave share hours donated this pay period for the recipient’s medical (LCSHRM) or family (LVSHRF) emergency LVSH** USD PP/YTD - the amount of leave share donated hours used this pay period for the recipient’s medical (LCSHRM) or family (LVSHRF) emergency LVSH** BAL AVAIL - the amount of leave share hours available at the end of the pay period for the recipient’s medical (LCSHRM) or family (LVSHRF) emergency BSP*** the leave bank special sick account (BSPSK*) or leave bank special annual account (BSPAN*) information (* may be M for Medical or F for Family LVBNK* - the leave bank medical (LVBNKM) and/or family (LVBNKF) information |
| 19 |
Annual Leave |
Category – The employee’s Annual Leave Category (determines how many hours the employee accrues per pay period). Projected Year End Balance - The amount of annual leave to be earned between the end of the current pay period and the leave year end. Max Carry Over - The maximum amount of annual leave that can be carried from leave year to leave year. Use or Lose Balance - The amount of annual leave that must be used by the end of the current leave year (the difference between the maximum carryover and the sum of the current annual leave balance plus projected year end). |
| 20 |
Remarks |
Displays general information that is useful to the agency or specific information to the employee regarding personnel actions, payroll adjustments, or advance notice of compensatory time expiration. |
Click on a Data Element Name for a detailed description of the section.
Department of the InteriorEarnings and Leave Statement |
General Information |
| Name: DOE, JOHN |
| For Pay Period Ending: 01/25/XXXX |
| Net Pay $: 1831.54 |
| Pay Period #: 3 |
| Pay Date: 02/04/XXXX |
| Pay Plan: GS |
| Pay Grade: 09 |
| Pay Step: 07 |
| Annual Salary $: 51,363.16 |
| Hourly Rate $: 24.61 |
Addresses |
Home Address |
| 1234 ANY STREET TOWN, CO 12345 |
Pay Check Address |
Tax Information |
FederalMarital Status: SExemptions: 0 Multiple Jobs: Y Additional Deductions: 0.00 TYD Wages: 5,660.86 StateLocation: COMarital Status: S Exemptions: 0 Additional Deductions: 0.00 YTD Wages: 5,660.86 |
Your Pay Consists of the following |
| Gross Pay YTD: 5,779.00 Total Deductions YTD: 2,522.94 Net Pay Current: 1,831.54 |
General Leave Information |
| Annual Leave Category: 8 Projected Year End Balance: 200.00 Maximum Carry Over: 240.00 Use Or Lose Balance: 168.00 |
Leave Information |
| Annual Leave Begin Balance Current: 200.30 Annual Leave Begin Balance Leave Year: 200.30 Annual Leave Earned Current: 8.00 Annual Leave Earned YTD: 8.00 Annual Leave Used Current: 0.30 Annual Leave Used YTD: 0.30 Annual Leave Advanced: 0.00 Annual Leave Ending Balance: 208.00 Annual Leave Sick Leave Begin Balance Current: 179.00 Sick Leave Begin Balance Leave Year: 179.00 Sick Leave Earned Current: 4.00 Sick Leave Earned YTD: 4.00 Sick Leave Advanced: 0.00 Sick Leave Ending Balance: 183.00 Sick Leave Credit Begin Balance Current: 14.00 Credit Begin Balance Leave Year: 14.00 Credit Advanced: 0.00 Credit Used Current: 1.00 Credit Used YTD: 1.00 Credit Ending Balance: 13.00 Credit
|
Earnings Information |
| Regular 24.61 Rate | Adjusted | 80.00 Hours | Adj Hours | 1968.88 Current PPD | YTD |
| Advance Pay Rate | 677.00 Adjusted | Hours | Adj Hours | Current PPD | YTD |
| Regular 24.61 Rate | 2645.88 Adjusted | Hours | 80.00 Adj Hours | 1968.88 Current PPD | YTD |
Deductions |
| Federal Taxes 293.17 Adjusted
|
Misc
|
293.17 Current PPD
|
770.78 YTD
|
| State Tax 1 (CO) 51.56 Adjusted
|
Misc
|
51.56 Current PPD
|
152.83 YTD
|
| Health Benefits – Pretax Adjusted
|
113 Misc
|
131.00 Current PPD
|
393.00 YTD
|
| TSP 59.07 Adjusted
|
Misc
|
59.07 Current PPD
|
118.14 YTD
|
| Retirement – FERS/CSRS 86.63 Adjusted
|
.8 Misc
|
86.63 Current PPD
|
215.90 YTD
|
| OASDI Tax 122.07 Adjusted
|
6.2 Misc
|
122.07 Current PPD
|
658.28 YTD
|
| Medicare Tax 28.55 Adjusted
|
1.45 Misc
|
28.55 Current PPD
|
83.79 YTD
|
| FEGLI – Regular 8.06 Adjusted
|
Misc
|
8.06 Current PPD
|
24.21 YTD
|
| Advance Pay – Deduction 677.00 Adjusted
|
Misc
|
0.00 Current PPD
|
677.00 YTD
|
Basic Information |
| Service Comp Date 05/05/1990: Agency OS: Cumulative Retirement Agency $8,100.00: Dept ID IN: Duty Station CO: FLSA Class NON-EXEMPT: Organization Code 00000000: Pay Begin Date 01/12/XXXX: Financial Institution BANK OF TOWN: TSP Tax Deferred Amt/% 1%: TSP Roth Amt/% 0%: |
Benefits Paid by Government |
| FEGLI 8.06 Current PPD 12.11 YTD FEHB 393.00 Current PPD 1179.00 YTD Medicare 57.10 Current PPD 83.79 YTD OASDI 244.14 Current PPD 358.29 YTD TSP Basic 39.38 Current PPD 49.07 YTD TSP Matching 118.14 Current PPD 118.14 YTD FERS/CSRS 468.60 Current PPD 583.92 YTD |
Remarks |
|
RECOMP ADJUSTMENT PROCESSED THIS PAY PERIOD |
The following describes the sections of information on your Text Version Employee Express Leave and Earnings Statement (LES). Click on a Data Element Name to view that section on the sample LES.
| Data Element Name | Description |
|---|---|
Department/Agency |
Department/agency an employee works for |
Name |
Employee’s name as it appears in the payroll system |
For Pay Period Ending |
Current pay period ending date |
Net Pay |
A total of all earnings (current pay period and any adjustments) less all deductions (current pay period and any adjustments) |
Pay Period # |
Current pay period in which an employee was scheduled to perform work |
Pay Date |
Date on which the employee is scheduled to be paid |
Pay Plan |
Employee’s current pay plan |
Pay Grade |
Employee’s current pay grade |
Pay Step |
Employee’s current pay step |
Annual Salary |
Current salary amount the employee is paid annually |
Hourly Rate |
Current pay period’s hourly rate of pay |
Home Address |
Employee’s home address for mailing end-of-year W2 |
Pay Check Address |
Displays the address where the employee’s check is mailed to. If check is sent to a bank (EFT), no check mailing address will display. |
Tax Information |
The employee’s current federal and state marital status, exemptions, multiple jobs, and additional withholdings. Displays the employee’s current state tax identifier and year-to-date wages. |
Your Pay Consists of |
The current pay period and year-to-date totals for the employee’s gross pay, total deductions, and net pay. |
General Leave Information |
Category – The employee’s Annual Leave Category (determines how many hours the employee accrues per pay period). Projected Year End Balance - The amount of annual leave to be earned between the end of the current pay period and the leave year end. Max Carry Over - The maximum amount of annual leave that can be carried from leave year to leave year. Use or Lose Balance - The amount of annual leave that must be used by the end of the current leave year (the difference between the maximum carryover and the sum of the current annual leave balance plus projected year end). |
Leave Information |
Information regarding employee’s leave balances: TYPE – type of leave Begin Bal Lv Yr – amount of leave carried over from the prior year BEGIN BAL LV Current– the beginning pay period balance Earned – amount of leave accrued for the current pay period and year to date Used – amount of leave used for the current pay period and year to date ADV – amount of annual or sick leave advanced Ending Bal – the leave balance available as of the end of the pay period |
Leave Share/ Leave Bank |
Some or all of the below information will be included in Leave Information if the employee is or was a recipient of Leave Share and/or Leave Bank within the current leave year: SPC*** BEGIN PP BAL - the sick leave special account (SPCSKM) or annual leave special account (SPCANM) balance at the beginning of the pay period LVSH** BEGIN PP BAL - the leave share medical (LCSHRM) and/or family (LVSHRF) balance at the beginning of the pay period LVSH** ACCRD PP/ YTD - the amount of leave share hours donated this pay period for the recipient’s medical (LCSHRM) or family (LVSHRF) emergency LVSH** USD PP/YTD - the amount of leave share donated hours used this pay period for the recipient’s medical (LCSHRM) or family (LVSHRF) emergency LVSH** BAL AVAIL - the amount of leave share hours available at the end of the pay period for the recipient’s medical (LCSHRM) or family (LVSHRF) emergency BSP*** the leave bank special sick account (BSPSK*) or leave bank special annual account (BSPAN*) information (* may be M for Medical or F for Family LVBNK* - the leave bank medical (LVBNKM) and/or family (LVBNKF) information |
Earnings Information |
Displays the type of pay (regular, overtime, etc.), hourly rate paid, any adjustments for prior pay periods, number of hours paid during the current pay period, and gross wages for current pay period. Advance Pay – The total amount of off-cycle payments. |
Deductions |
Includes all current, and adjusted prior, pay period deduction types, percentages and amounts that are being deducted from the employee’s current gross pay. Displays year-to-date deduction amounts. Advance Pay – Deduction The total amount of off-cycle payments. This amount shows as a deduction because the full payroll recalculation process will run when the pay that is being advanced is processed. This will reconcile the difference between the off-cycle interim payment and the salary that you regularly would have earned. |
Basic Information |
Service Comp Date - A Service Computation Date (SCD) is a date, either actual or constructed, used to determine benefits that are based on how long a person has been in the Federal Service and is used to determine the rate at which an employee accrues leave. Dept ID - Current Department employee works for Pay Begin Date – The beginning date of the pay period listed TSP Roth Amt - The amount or percentage of the employee’s ROTH contribution Agency - Current Agency employee works for FLSA Class - Non-exempt or exempt status for overtime purposes Financial Institution – The name of the financial institution Cumulative Retirement Agency - The total sum of the employee’s retirement deductions collected by the employee’s current payroll provider Organization Code - Current organization employee works for TSP Tax Deferred Amt - The amount or percentage of the employee’s TSP contribution |
Benefits Paid By Government |
Displays the contribution type and amount/percentage contributed by the employing agency for the current pay period. Displays year-to-date contributions. |
Remarks |
Displays general information that is useful to the agency or specific information to the employee regarding personnel actions, payroll adjustments, or advance notice of compensatory time expiration. |
Click on a number for a detailed description of that section of the LES.
2 LEAVE AND EARNINGS STATEMENT
| 1 AGENCY RETURN ADDRESS | 3 PAY PERIOD: 03 | 4 ENDING DATE: XXXX-01-25 | |||
| NET PAY 5 | 8 DOE, JOHN XXXXXXXXXXXXX XXXXXXXXXXXXX |
||||
| $ | 1,831.54 | ||||
| TO: | BANK 6 | ||||
| NAME: | BANK OF TOWN 7 | ||||
EMPLOYEE IS RESPONSIBLE FOR VERIFICATION OF PAY, DEDUCTIONS, AND LEAVE.
| CURRENT P/P | ADJUSTMENTS | TOTAL | 15 | |||||||||||||||||||||||
| ***DESCRIPTION*** | HRS | AMOUNT | HRS | AMOUNT | YTD | ***BASIC INFORMATION*** | ||||||||||||||||||||
| EARNINGS/OTHER PAY | 9 | 11 | 13 |
16
|
||||||||||||||||||||||
| REG $24.61 PH | 80.00 | $2783.20 | ||||||||||||||||||||||||
| REG $24.61 PH | 80.00 | $1968.88 | ||||||||||||||||||||||||
| ADV PAY | $677.00 | |||||||||||||||||||||||||
| GROSS PAY | $2783.20 | 2645.88 | $5779.00 | |||||||||||||||||||||||
| DEDUCTIONS | 10 | 12 | 14 | |||||||||||||||||||||||
| FEDERAL TAXES | $293.17 | $293.17 | $770.78 | |||||||||||||||||||||||
| MARRIED /0 | EXEMPT/ | 0 EXTRA | MULTI JOB | |||||||||||||||||||||||
| STATE TAXES | CO | $51.56 | $51.56 | $152.83 | ||||||||||||||||||||||
| MARRIED /0 | EXEMPT/ | 0 EXTRA | ||||||||||||||||||||||||
| HLTH INS-PRE | 9E2 | $131.00 | $393.00 | |||||||||||||||||||||||
| RETIREMENT FERS | .8% | $86.63 | $86.63 | $215.90 | ||||||||||||||||||||||
| OASDI | 6.2% | $122.07 | $122.07 | $658.28 | ||||||||||||||||||||||
| MEDICARE | 1.45% | $28.55 | $28.55 | $83.79 | ||||||||||||||||||||||
| FEGLI-REG | $8.06 | $8.06 | $24.21 | |||||||||||||||||||||||
| TSP TAX DEFERRED | $59.07 | $59.07 | $118.14 | |||||||||||||||||||||||
| ADV PAY | $677.00 | $677.00 | ||||||||||||||||||||||||
| TOTAL DEDUCTIONS | $780.11 | $1326.11 | $2391.73 | |||||||||||||||||||||||
| 17 ***AGENCY CONTRIBUTIONS*** |
**CHECK MAILING ADDRESS** |
|||||||||||||||||||||||||
| ITEM | P/P | YTD | ||||||||||||||||||||||||
| FERS | $468.60 | $583.92 | ||||||||||||||||||||||||
| OASDI | $244.14 | $358.29 | ||||||||||||||||||||||||
| MEDICARE | $57.10 | $83.79 |
***W-2 MAILING ADDRESS*** |
|||||||||||||||||||||||
| FEGLI INS | $8.06 | $12.11 | ||||||||||||||||||||||||
| HLTH INS | $393.00 | $1179.00 | ||||||||||||||||||||||||
| TSP SAV BASIC | $39.38 | $49.07 | ||||||||||||||||||||||||
| TSP SAV MATCHING | $118.14 | $118.14 | ||||||||||||||||||||||||
| LEAVE TYPE |
CAT (8) |
LVYR C/O |
BEGIN | ACCRD | USD | BAL AVAIL |
PROJ | MAX | USE/ | ||||
| PP | BAL | PP | YTD | PP | YTD | ADV | YR END | C/O | LOSE | ||||
| ANN | 200.30 | 200.30 | 8.00 | 8.00 | 0.30 | 0.30 | 208.00 | 200.00 | 240.00 | 168.00 | |||
| SICK | 179.00 | 179.00 | 4.00 | 4.00 | 183.00 | ||||||||
| SPCSKF | 33:00 | 33:00 | 40:00 | ||||||||||
| SPCANF | 40:00 | 40:00 | 40:00 | ||||||||||
| LVSHRF | 668:00 | 668:00 | |||||||||||
| BSPSKF | 9:00 | 9:00 | 40:00 | ||||||||||
| BSPANF | 18:00 | 18:00 | 40:00 | ||||||||||
| LVBNKF | 92:30 | 280.00 | 187.30 | 92.30 | |||||||||
RECOMP ADJUSTMENT PROCESSED THIS PAY PERIOD
LEAVE ADJUSTMENT PROCESSED THIS PAY PERIOD 21
REMARKS/MESSAGES: PAY/LEAVE QUESTIONS? CALL DOI CUSTOMER SUPPORT CENTER; 1-888-367-1622, OPTION 3
EMPLOYEE IS RESPONSIBLE FOR VERIFICATION OF PAY, DEDUCTIONS, AND LEAVE.
The following describes the blocks of information on your hard copy Leave and Earnings Statement (LES). Click on a number to see the Data Element on the sample LES.
| Block # | Data Element Name | Description |
|---|---|---|
| 1 | Agency Return Address | The agency name and address the employee works for |
| 2 | Document Name | The name of the document |
| 3 | PAY PERIOD: | The current pay period the payment or record is for |
| 4 | ENDING DATE: | The current pay period ending date |
| 5 | NET PAY AMOUNT | A total of all earnings (current pay period and any adjustments) less all deductions (current pay period and any adjustments) |
| 6 | TO: | The category name of the place where the net pay amount was sent to (HOME, BANK,…) |
| 7 | NAME: | The name of the place the net pay amount was sent to |
| 8 | EMPLOYEE NAME ADDRESS |
The employee’s correspondence name and address as stored in the payroll system |
| 9 | EARNINGS/OTHER PAY CURRENT P/P |
Displays the type of pay (regular, leave, etc.), hourly rate paid, number of hours paid during the current pay period, and the gross amount paid |
| 10 | DEDUCTIONS CURRENT P/P |
Includes all current pay period type of deductions and their associated amounts that are being deducted from the current gross pay |
| 11 | EARNINGS/OTHER PAY ADJUSTMENTS |
Displays the number of hours and the gross amount paid for a prior pay period adjustment Adv Pay – The total amount of off-cycle payments. |
| 12 | DEDUCTIONS ADJUSTMENTS |
Displays the number of hours and gross amount deducted for a prior pay period adjustment Adv Pay – The total amount of off-cycle payments. This amount shows as a deduction because the full payroll recalculation process will run when the pay that is being advanced is processed. This will reconcile the difference between the off-cycle interim payment and the salary that you regularly would have earned. |
| 13 | EARNINGS/OTHER PAY TOTAL YTD |
Total year to date gross earnings for employee |
| 14 | DEDUCTIONS TOTAL YTD |
Total year to date deductions for employee |
| 15 | BASIC INFORMATION | Includes employees: SSN employee’s social security number (only displays the last 4 digits) Pay-PLN/GR/ST - Pay plan, Grade, and step SALARY – (PA) employee’s annual salary SCD (LEAVE) – employees’ service computation date FLSA CLASS – Fair Labor Standards Act (FLSA) classification CUM RET AGNCY – Cumulative Retirement Agency – the total sum of the employee’s retirement deductions collected by the current payroll provider TSP (AMT/PCT) – amount/% the employee is contributing to the Thrift Savings Plan ROTH (AMT/PCT) – amount/% the employee is contributing to ROTH |
| 16 | YTD TAXABLE EARNINGS | The year to date amounts of Federal and State wages that are considered taxable earnings |
| 17 | AGENCY CONTRIBUTIONS | Displays the contribution type and amount contributed by the employing agency for the current pay period and year to date |
| 18 | CHECK MAILING ADDRESS | Displays the address the employee’s check is mailed to if not sent to the bank |
| 19 | W-2 MAILING ADDRESS | Displays the employee’s W-2 mailing address as maintained in the payroll system |
| 20 | LEAVE | Information regarding employee’s leave balances: LEAVE TYPE – type of leave CAT – annual leave category LVYR C/O – amount of leave carried over from the prior year BEGIN PP BAL – the beginning pay period balance ACCRD – amount of leave accrued for the current pay period and year to date USD – amount of leave used for the current pay period and year to date ADV – amount of annual or sick leave advanced BAL AVAIL – the leave balance available as of the end of the pay period PROJ YR END – the amount of annual leave projected to be accrued by the end of the leave year MAX C/O – the maximum amount of hours allowed to be carried over into the new leave year USE/LOSE – the amount of hours that will be lost at the end of the leave year if not used by employee |
| LEAVE SHARE/ LEAVE BANK | Some or all of the below information will be included in Box 20 if the employee is or was a recipient of Leave Share and/or Leave Bank within the current leave year: SPC*** BEGIN PP BAL - the sick leave special account (SPCSKM) or annual leave special account (SPCANM) balance at the beginning of the pay period LVSH** BEGIN PP BAL - the leave share medical (LCSHRM) and/or family (LVSHRF) balance at the beginning of the pay period LVSH** ACCRD PP/ YTD - the amount of leave share hours donated this pay period for the recipient’s medical (LCSHRM) or family (LVSHRF) emergency LVSH** USD PP/YTD - the amount of leave share donated hours used this pay period for the recipient’s medical (LCSHRM) or family (LVSHRF) emergency LVSH** BAL AVAIL - the amount of leave share hours available at the end of the pay period for the recipient’s medical (LCSHRM) or family (LVSHRF) emergency BSP*** the leave bank special sick account (BSPSK*) or leave bank special annual account (BSPAN*) information (* may be M for Medical or F for Family LVBNK* - the leave bank medical (LVBNKM) and/or family (LVBNKF) information |
|
| 21 | REMARKS/MESSAGES | General information that will be useful to the agency or employee. Specific information may be displayed for the employee regarding a personnel action, payroll adjustment, or advance notice of compensatory time expiring. |
Interpreting Leave Information
The balances shown under the column labeled "LVYR C/O" reflects the amount of leave that was available at the end of the prior leave year and was carried over to the current leave year. They are not the balances in your leave accounts at the end of the prior pay period.
Under the column labeled "LEAVETYPE", "Other" refers to administrative leave. Administrative leave is time off with pay which is granted for such things as closures due to severe weather conditions, blood donations, jury duty, voting, etc. In these instances, there is no charge to any of your individual leave accounts for the time you are away from work.
If you have a change in leave reported (you really didn't take the leave you reported you would take, or you took leave that you did not report you would take), after your Time and Attendance Report (T&A) has been submitted for the pay period, your timekeeper will submit an amended T&A to the Payroll Operations Division (POD) for processing. The adjustment will be reflected on your Leave and Earnings Statement (LES) in the columns impacted by the change, e.g., "USD YTD", "BAL AVAIL", "PROJ YR END" and/or "USE/LOSE". No change in your carryover ("LVYR C/O") balance will result from the adjustment.
Nonreceipt of Leave and Earnings Statement (LES)
If you have not received your LES by your official payday, you can request a duplicate statement. Your request can either be sent to the Payroll Operations Division (POD) by using the email Form or by contacting the Customer Support Center. Your request should include your name, the agency for whom you work, a statement of nonreceipt of your LES, the pay period of the LES you are missing, the address to which you want your LES mailed and a daytime telephone number where you can be reached if additional information is needed. A copy will generally be mailed within 24 hours of your request.