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Processing Form W-4

Employee's Withholding Allowance Certificate

When initiating or changing an employee’s or worker’s Federal tax (W-4) record, and the employee or worker claims over 10 exemptions or claims exempt from Federal tax withholding, a copy of the W-4 form must be retained in their OPF. Employers are not required to routinely submit such W-4s to the IRS. However, during an audit, the IRS may require that the forms be provided. The W-4 form from each employee or worker claiming exemption from withholding taxes expires on February 15 of each year. If the employee or worker does not provide a new W-4 by February 15, the employer is required to withhold Federal Tax as if the employee or worker claimed single with no other adjustments.

FPPS Changes Effective April 6, 2020

The IRS W-4 Form has changed for new employees and any changes made to existing employees’ withholding forms on or after April 6, 2020. The new form no longer uses allowances to adjust an individual’s federal income tax withholding. Employees who do not make any changes to their Federal taxes after April 6, 2020 will be grandfathered to keep their current marital status and exemptions until a change is made to their Federal taxes.

Visit the IRS web page on Tax Topic No. 753 Form W-4 – Employee’s Withholding Certificate or the Payroll Users Manual for more information.

An employee may also access Employee Express to change their W-4 information.

If you have any other questions, contact the Customer Support Center.

Employees can access and/or make the following personnel-payroll changes through Employee Express (if your agency participates in the program):

  • Access Leave and Earnings Statements
  • Direct Deposit, Allotments
  • Federal Tax Withholding
  • State Tax Withholding (Exemptions). Cannot move states
  • Electing Health Benefits during Open Season or Qualifying Life Events
  • Thrift Savings contributions and Catch Up contributions; includes “Start, Change, or Stop” elections
  • Election of Health Saving Allotment
  • Access W-2 and Corrected W-2s if appropriate
  • Federal Employees Benefit Statement
  • View and print Combined Federal Campaign pledge cards for prior years

To find out more about Employee Express check out the Employee Express area of this website.

For additional assistance, contact your Human Resources Office (HR), Servicing Personnel Office (SPO), or your agency’s Servicing Center.

You may also view the Customer Support Center’s page for contact information by service offering:

Customer Support Center

Fax: 303-969-5463

Hours of Operation: 8:00 a.m. - 7:30 p.m. ET / 6 a.m. - 5:30 p.m. MT


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