Skip to main content

HRD Sidenav - Payroll Operations

Helpfulness block

We appreciate the feedback.

Please include your email if you want us to follow up with you.

Early Submission and Calculate of Time and Attendance (T&A) Files for Pay Period (PP) 2023-23

MEMORANDUM

DATE: September 26, 2023
TO: Federal Personnel and Payroll System User Group Representatives, Payroll Coordinators, Liaisons, and Timekeepers
FROM: Christine Zertuche-Rocha, Chief
, Payroll Operations Division
SUBJECT: 
Early Submission and Calculate of Time and Attendance (T&A) Files for Pay Period (PP) 2023-23


Veterans Day holiday, November 10, 2023, falls at a critical time in the payroll processing cycle for PP 2023-23. To ensure T&A files are included and processed for PP 2023-23 as a result of the holiday, all pay groups are required to submit amended and current T&A files to the Interior Business Center (IBC) early. It is essential all timekeepers and data processing staff are advised of the importance of following the PP 2023-23 schedule detailed in this memo. 

Below are the submission deadlines, with T&A files and personnel actions required no later than 6:45 p.m. Mountain Time, or earlier, depending on the latest release allowed by your T&A solution for T&A file submission:

Clients, listed in the table below*, whose payroll normally calculates on Tuesday night will have an early calculate on Monday, November 06, 2023, the due dates below apply:

  • No later than Friday, November 3, 2023
    • Amended and Current T&As must be submitted/released.
    • Personnel Actions:
      • It is imperative that all agencies complete personnel actions related to the retroactive pay adjustments that have implications related to amended T&A processing such as separation, deceased, leave without pay status, etc.
    • No later than Monday, November 6, 2023
      • Personnel Actions:
        • It is imperative that all agencies complete personnel actions that have implications related to current T&A processing such as separation, deceased, leave without pay status, etc.

All other clients whose payroll normally calculates on Wednesday night will have an early calculate on Tuesday, November 07, 2023, the due dates below apply:

  • No later than Monday, November 6, 2023
    • Amended and Current T&As must be submitted/released.
    • Personnel Actions:
      • It is imperative that all agencies complete personnel actions related to the retroactive pay adjustments that have implications related to amended T&A processing such as separation, deceased, leave without pay status, etc.
    • No later than Tuesday, November 7, 2023
      • Personnel Actions:
        • It is imperative that all agencies complete personnel actions that have implications related to current T&A processing such as separation, deceased, leave without pay status, etc.

To ensure submissions are received early, it may require changes to release schedules: 

  • Non-IBC supported T&A solutions:
    • Agencies should inquire with their T&A system administrator to see if changes are needed. 
  • IBC supported T&A solutions:
    • Quicktime or webTA, administrators will need to review and ensure the Lock/Release or Build and Transfers schedule is changed appropriately for early submission. 
      • Once payroll calculate has been completed, administrators will need to change the schedules back to normal scheduling. 
    • If assistance is needed, you may contact either:

*These clients are:

American Battle Monuments Commission               

National Aeronautics and Space Administration       

Arctic Research Commission

National Archives and Records Administration

Barry Goldwater Scholarship Foundation

National Labor Relations Board

Chemical Safety and Hazard Investigation Board

National Mediation Board

Consumer Product Safety Commission

National Science Foundation

Council of the Inspectors General on Integrity and Efficiency

National Transportation Safety Board

D.C. Courts

Nuclear Regulatory Commission

Environmental Protection Agency

Office of Navajo/Hopi Relocation

Equal Employment Opportunity Commission

Pension Benefit Guaranty Corporation

Export Import Bank of the U.S.

Privacy and Civil Liberties Oversight Board

Federal Energy Regulatory Commission

Public Defender Service for D.C.

Federal Housing Finance Agency

Public Interest Declassification Board

Federal Retirement Thrift Investment Board

Securities and Exchange Commission

Federal Trade Commission

Social Security Administration

Institute of Museum and Library Services

U.S. International Development Finance Corporation

International Boundary and Water Commission 

U.S. International Trade Commission

JFK Center for the Performing Arts

U.S. Tax Court  

JL01

U.S. Trade and Development Agency

If there are any questions, please call the IBC Customer Support Center at 1-866-367-1272 or by email at Payroll_Helpdesk@ios.doi.gov.