MEMORANDUM
DATE: November 13, 2023
TO: Casual Hire - Federal Personnel and Payroll System (FPPS) Representatives and Client Accounting Offices
FROM: Christine Zertuche-Rocha, Chief, Payroll Operations Division
SUBJECT: 2023 Calendar Year End Processing – Casual Hire
Please share this information with all appropriate staff. The final pay period (PP) for this year is 2023-27, which ends on December 27, 2023. All paid daily actions must be processed no later than December 26, 2023. This ensures the payments are included and processed for PP 2023-27 calculate on December 27, 2023. The Labor Cost File for this PP will be available on December 28, 2023.
The PP 2023-99, year end processing, will occur between December 28-29. This ensures accurate reporting for the 2023 Form W-2, Wage and Tax Statements. The associated Labor Cost File, FPPS Summary Reconciliation Report, and Intra-Governmental Payment and Collection (IPAC) charge information is detailed below:
- The Labor Cost File will be available no later than January 2, 2024.
- It is uniquely identified by A672023 in the last qualifier of the file name.
- The FPPS Summary Reconciliation Report will be available in Datamart no later than January 5, 2024.
- The report should be run for PP 2023-99.
- The IPAC charge will be processed no later than January 8, 2024.
- The description will reflect “Total Charge to Appropriation for Pay Period 2023-99 Year End Adjustments.”
- Please note that PP 2023-99, year end charges must be included in January processing, along with the other bi-weekly payroll charges, to ensure that month’s financial reconciliation.
If you have any questions, contact Adrian Hafner, Chief, Review and Analysis Branch, at (303) 969-7375.