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2023 Calendar Year End Processing – Casual Hire

MEMORANDUM

DATE: November 13, 2023
TO: Casual Hire - Federal Personnel and Payroll System (FPPS) Representatives and Client Accounting Offices 
FROM: Christine Zertuche-Rocha, Chief, Payroll Operations Division
SUBJECT: 2023 Calendar Year End Processing – Casual Hire


Please share this information with all appropriate staff. The final pay period (PP) for this year is 2023-27, which ends on December 27, 2023. All paid daily actions must be processed no later than December 26, 2023. This ensures the payments are included and processed for PP 2023-27 calculate on December 27, 2023. The Labor Cost File for this PP will be available on December 28, 2023.

The PP 2023-99, year end processing, will occur between December 28-29. This ensures accurate reporting for the 2023 Form W-2, Wage and Tax Statements. The associated Labor Cost File, FPPS Summary Reconciliation Report, and Intra-Governmental Payment and Collection (IPAC) charge information is detailed below:

  • The Labor Cost File will be available no later than January 2, 2024. 
    • It is uniquely identified by A672023 in the last qualifier of the file name.
  • The FPPS Summary Reconciliation Report will be available in Datamart no later than January 5, 2024. 
    • The report should be run for PP 2023-99.
  • The IPAC charge will be processed no later than January 8, 2024. 
    • The description will reflect “Total Charge to Appropriation for Pay Period 2023-99 Year End Adjustments.”
  • Please note that PP 2023-99, year end charges must be included in January processing, along with the other bi-weekly payroll charges, to ensure that month’s financial reconciliation.

If you have any questions, contact Adrian Hafner, Chief, Review and Analysis Branch, at (303) 969-7375.