MEMORANDUM
DATE: May 2, 2025
TO: Federal Personnel and Payroll System User Group Representatives
FROM: Rebecca N. Romero, Acting Chief Payroll Operations Division
SUBJECT: Action Required: Upcoming Zoom Virtual Training: Federal Personnel and Payroll System (FPPS) Payroll Training – At No Cost
For our Interior Business Center (IBC) customers, the Payroll Operations Division (POD) is offering three FPPS virtual trainings starting this year at no cost: Payroll Leave and Operational Procedures, Payroll Master Update, and Leave Share. Since these trainings are being offered at no cost, sign-up for each virtual training closes on July 11, 2025. Please note, each training has limited space as outlined in the Registration Information section below.
Each virtual training will consist of two sessions with a break in between to allow time for lunch. Each session will be 2 – 3 hours in duration.
FPPS Payroll Leave and Operational Procedures (PLOP) Virtual Training
Monday, August 4, 2025, 8:30 a.m. – 11:00 a.m. and 12:00 p.m. – 2:00 p.m. Mountain Time
Description:
This virtual training provides an overview of timekeeper procedures. Topics covered during the virtual training include rules and regulations related to pay and leave procedures, work schedules, hazard pay, and FPPS pay codes. Attendees will learn time and attendance (T&A) preparation, amendments to the T&A, and navigating the T&A process in FPPS using applicable commands.
Target Audience:
This virtual training is appropriate for supervisors and timekeepers involved in the T&A process.
FPPS Payroll Master Update (PUT) Virtual Training
Tuesday, August 5, 2025, 8:00 a.m. – 11:00 a.m. and 12:00 p.m. – 3:00 p.m. Mountain Time
Description:
This virtual training provides an overview of the FPPS commands used to initiate and maintain payroll transactions comprising the employee's payroll master record. FPPS menu options covered include Employee/Position Maintenance, Special Pay Maintenance, and View Pay Detail. Attendees will practice inputting changes to an employee's address, taxes, entitlement, and voluntary deduction records.
Target Audience:
This virtual training is appropriate for Human Resources personnel, supervisors, and personnel responsible for payroll master record input and changes.
FPPS Leave Share Virtual Training
Thursday, August 7, 2025, 8:00 a.m. – 11:00 a.m. and 12:00 p.m. – 3:00 p.m. Mountain Time
Description:
This virtual training provides an overview of the FPPS commands used to initiate and maintain payroll transactions for the leave share program. It will include how to initiate and maintain leave share recipient and donor records in FPPS. Also covered will be how to interpret leave share information on employee leave views in FPPS as well as on the leave and earnings statement.
Target Audience:
This virtual training is appropriate for Human Resources personnel, supervisors, and timekeepers involved in the management or timekeeping of the leave share program.
Registration Information
The PLOP virtual training is limited to 150 registrants. The PUT and Leave Share virtual trainings are each limited to 16 registrants. Additional sessions for the Leave Share and PUT training may be added, as needed, based on the number of registrants on the waitlist. Registrants on the waitlists for PUT and Leave Share will be contacted by email no later than July 14, 2025, to advise of additional training dates being offered. Sign-ups will be available in HR Academy at that time for the additional seminars on a first come/first served basis.
Where to Register for the Course
- Log into HR Academy at https://hracademy.ibc.doi.gov/login/index.php
- You will need to have an account for this website. Don’t have an account? Select the ‘Create New Account’ button at the bottom of this webpage.
Registration and Enrollment Process
- Once you have created an account in HR Academy, and have been approved access, click on the ‘Find Learning’ tab at the top of the page, and locate the course(s) you wish to attend.
- Select the class and click on the 'Go to Course' button. Then once you are on the next page, select the 'Enroll Me' button.
- You will receive an email from HR Academy stating you have been enrolled in the class, but you will need to sign-up for the class to complete the process.
- To sign-up for the class, please navigate to the course page, select the ‘Sign-up’ link, and follow the instructions.
Notification Process
- One week prior to the live webinar, you will receive an additional email reminder that includes the Student Guides & materials needed for the webinar.
If you have questions regarding any of the above seminars, you may contact our Payroll Training Team at POD_TSS@ibc.doi.gov. If you have login or technical issues in HR Academy, please contact the IBC Customer Support Center at 1-866-367-1272.