Please review the Hiring Process Roles and Responsibilities listed below to learn more about roles and responsibilities for each step throughout the hiring process.
| Action Item | Hiring Manager | Admin Officer/HR Liaison* | IBC Human Resources |
|---|---|---|---|
| Create/review workforce planning documents | X | X | |
| Maintain a Merit Promotion Plan / DE Unit | X | ||
| Request hiring approval (as required) | X | X |
*Action items in this column may be assigned to an Admin Officer/HR Liaison, as the organization deems appropriate. If position does not exist within the organization, responsibility remains with the hiring manager.
Note: Missing or Incomplete document will delay the posting of the vacancy announcement.
Part 1 - Position Description (PD)
| Action Item | Hiring Manager | Admin Officer/HR Liaison* | IBC Human Resources |
|---|---|---|---|
| Determine if the current PD is accurate | X | X | |
| Write / Update the PD | X | X | |
| Complete OPM’s Position Designation Automation Tool (PDT) | X | X | |
| Complete the Optional Form-8 (OF-8) | X | X | |
| Approve the submitted PD, PDT, OF-8 | X | ||
| Classify a PD | X |
Part 2 - Job Analysis (JA)
| Action Item | Hiring Manager | Admin Officer/HR Liaison | IBC Human Resources |
|---|---|---|---|
| Determine if a current job analysis exists | X | X | |
| Draft/modify job analysis | X | X | |
| Approve job analysis | X | ||
| Maintain the JA library | X |
Part 3 - Other
| Action Item | Hiring Manager | Admin Officer/HR Liaison | IBC Human Resources |
|---|---|---|---|
| Complete the “Client Recruitment Checklist” | X | X | |
| Create and submit WTTS Action/Request for Eligibles | X | X |
*Action items in this column may be assigned to an Admin Officer/HR Liaison, as the organization deems appropriate. If position does not exist within the organization, responsibility remains with the hiring manager.
| Action Item | Hiring Manager | Admin Officer/HR Liaison* | IBC Human Resources |
|---|---|---|---|
| Review draft vacancy announcement | X | X | |
| Post vacancy announcement | X |
*Action items in this column may be assigned to an Admin Officer/HR Liaison, as the organization deems appropriate. If position does not exist within the organization, responsibility remains with the hiring manager.
| Action Item | Hiring Manager | Admin Officer/HR Liaison* | IBC Human Resources |
|---|---|---|---|
| Issue certificates | X | ||
| Conduct candidate interviews | X | ||
| Complete reference checks | X | ||
| Complete certificates and return to HR | X | X | |
| Make job offers (tentative and official) | X |
*Action items in this column may be assigned to an Admin Officer/HR Liaison, as the organization deems appropriate. If position does not exist within the organization, responsibility remains with the hiring manager.
| Action Item | Hiring Manager | Admin Officer/HR Liaison* | IBC Human Resources |
|---|---|---|---|
| Assess resources and provisioning (e.g., equipment, supplies, etc.) required for new hire | X | X | |
| Send new hire letters/forms through WTTS/EODS | X | ||
| Conduct new hire onboarding | X | ||
| Conduct agency orientation | X | X |
*Action items in this column may be assigned to an Admin Officer/HR Liaison, as the organization deems appropriate. If position does not exist within the organization, responsibility remains with the hiring manager.