Funding Frequently Asked Questions

DOI's G-Invoicing Implementation Plan is available here: https://doi.gov/pfm/g-inv

The diagram below depicts the 8 steps in the funding intake process:

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1. Funding Document Receipt
2. Funding Document Review & Verification
3. Line of Accounting Creation and Approval (Sales Order)
4. Funding Document Acceptance
5. Commitment of Funds (Purchase Requisition)
6. Obligation of Funds (Contract Award)
7. Return of De-obligated or Excess Funds
8. Contract Closeout Process

You send all funding inquiries for AQD to AQDFundingDocuments@ibc.doi.gov

To help facilitate timely processing of urgent items, we recommend the following:

• Please add the word URGENT to your email subject line in any submissions to aqdfundingdocuments@ibc.doi.gov
• Please include your award or action need date in the body of your email.
• Please send your email with the “High Importance” indicator selected.

Generally, it takes 7-10 business days to accept an accurate and compliant funding document to include creating budget authority in our financial system of record to execute and commit the funds for contract requirements. This timeline is not the same for urgent actions which will be given an urgent priority order to ensure quick action is taken. 

AQD operates under the Statutory Authority of two Revolving Funds: 

• Interior Franchise Fund (IFF)
  • Created by the Government Management Reform Act (GMRA)​
  • AQD is authorized to operate under this Authority for external Non-DOI Customers​
  • Allows for, but does not mandate Advanced Billing​
  • A portion of the IFF may be retained to meet the requirements of the DOI Capital Reserve Plan​
• Working Capital Fund (WCF)
  • Created by the Working Capital Act​
  • AQD is authorized to operate under this Authority for internal DOI Customers​
  • Only allows for Non-Advanced Billing​
  • Must break even and does not allow a portion of funds to be retained for the DOI Capital Reserve Plan​

AQD accepts funding documents in the form of a 7600B (Order) or a Military Interdepartmental Purchasing Request (MIPR).

• 7600B: A standardized form created by the Department of the Treasury for federal government-wide use.
• MIPR: A standardized form created by the Department of Defense, for DOD-wide use.

agrees to abide by General Terms and Conditions that allow for the purchase of goods and/or services by the Buyer from the Seller in accordance with a Statutory Authority. 

• The 7600A (GT&C) contains no funding. 
• For AQD Assisted Acquisitions and Financial Assistance work:
  • AQD = Seller
  • AQD Customer = Buyer

Send all 7600 A/GTC inquiries to AQDPARTA@ibc.doi.gov

This form is the preferred form for all funding documents at DOI. The 7600B (Order), formerly referred to as a Part B, is a standardized form created by the Department of the Treasury for federal government-wide use. It ​provides funding for goods and/or services agreed to under the 7600A (GT&C). 

You can find the most recent 7600B Form and comprehensive work instructions at the following link https://ibc.doi.gov/acquisition/resources/forms.

As we work to move to G-Invoicing, DOI requires all funding documents (i.e., 7600B, MIPR, etc.) to include the required data elements notated on page 2 of the finalized Financial Addendum located at the following link https://ibc.doi.gov/acquisition/resources/forms to ensure compliance with Treasury and OMB.

The FPDS-NG Spreadsheet of Valid Contracting Offices available at FPDSNG_Contracting_Offices.xls (live.com) has not been updated since 11/02/2020 and therefore does not include a complete list of codes. Codes correspond to the following boxes on the latest version of Treasury's 7600B: 

• 7600B Box 14 - Funding Office Code (6 alpha numeric characters, referred to as Funding Office ID in ezSearch)
• 7600B Box 15 - Funding Agency Code (4 alphanumeric characters, referred to as Funding Agency ID in ezSearch)

If you cannot locate the correct codes for your office, you may find your correct codes using the ezSearch feature available on the FPDS website. From ezSearch, enter the award number from a previous procurement for your organization. If an award number is not known, the Customer may contact the AQD Contracting Officer for assistance in locating a past award number to use for their search. From the ezSearch results, click “view” to bring up Customer Information. Scroll through the customer information until you find the “Purchaser Information” block. The display will show the AQD codes followed by the Customer.

PSC = Product and Service Code

• 4-digit alphanumeric code which indicates what was bought for each contract action reported in the Federal Procurement Data System (FPDS).
• This is a required field at “Block 46. Item Code” on the 7600B.
• Codes are available at: Product and Service Code Manual | Acquisition.GOV

The Trading Partner Main Account is a four-digit bulk file attribute used in conjunction with the Trading Partner Agency Identifier to identify the reporting entity's trading partner.

Contact your organization’s finance office for help with determining your trading partner main account. 

The agency location code is a numeric symbol used to identify accounting reports and documents prepared by or for agency accounting stations and the Department of the Treasury (Treasury) financial centers. It is used by Treasury to ensure correct financial reporting. Agency accounting stations use an eight-digit symbol (XXXXXXXX), Non-Treasury Disbursing Offices use a four-digit symbol (0000XXXX), and Treasury financial centers use a three-digit symbol (00000XXX).

Contact your organization’s finance office for help with determining your Activity Location Code. 

• Under Advanced Billing, Customer contract costs are billed, via IPAC, immediately after receipt and entry into DOI’s financial system.​
• ​Under Non-Advanced Billing, Customer contract costs are billed per each invoice received monthly, via IPAC, in bulk once a month, after entry into DOI’s financial system.

AQD is a strictly a reimbursable shared service provider. 

The term Intra-Governmental Payment & Collection (IPAC) is used to describe both a system and process. 

• The system, managed by the US Department of the Treasury, is used by most Federal agencies for interagency disbursements and funds transfers.
• The process transfers funding between federal agencies in accordance with accounting data included on a funding document and recorded in the AQD Sales Order in FBMS.

In October of FY 2026, IBC will no longer be using IPAC for any customer that implemented in G-Invoicing. Once DOI and customer implements G-Invoicing, any funding received from a G-Invoicing Customer prior to implementation must be fully expensed, returned, or converted to G-Invoicing by October FY 2026.

Except for new awards, where start dates are estimates that might be missed, the period of performance (PoP) on a funding document should align with the PoP for the current option period. If the CO plans to issue a contract modification to extend a PoP, the PoP on the AQD Sales Order should be extended before the CO releases the modification in PRISM. If a modification is accidentally released in PRISM with a PoP that significantly extends beyond the PoP in the AQD Sales Order, the customer must submit a zero-dollar funding document modification to extend the PoP on AQD's Sales Order for the funds. This is needed even if the AQD Sales Order contains no-year funds that do not expire.

If you need further assistance, please send your request to AQDFundingdocuments@ibc.doi.gov