Frequently Asked Questions
There is no standard time frame for an audit. In deciding on a reasonably achievable due date, auditors will have to consider the following:
- past audits at the contractor
- knowledge and status of contractor business systems
- scope of audit
- areas of risk
- required assist audits
- hours needed to complete the audit steps
- available audit resources
- time needed to prepare the draft report and address any management review comments
We recommend coordinating with our office as early as possible in order for us to meet your required deadlines (i.e., prior to starting negotiations). Every audit is unique, so it is important to contact us so we can assist you in planning and obtaining timely assistance. When the audit team is engaged early, and the contractor submits an adequate submission, the audit cycle is shortened.
Yes. We encourage contracting officers to share relevant information from their milestone plans with us. This coordination helps us facilitate our staffing, planning, and execution to meet your needs.
Our office should be notified of a future incurred cost audit as early as possible so that we can ensure that the appropriate audit resources are available to support contractor‘s incurred cost proposal audit.
The earlier our office is engaged, the better we can allocate necessary resources, prepare for your specific audit needs, and plan the schedule for the audit to support you.
We perform audits of claimed costs incurred and submitted by contractors for reimbursement under flexibly priced contracts to determine if the costs are acceptable in accordance with contract terms, Federal Acquisition Regulation (FAR), Uniform Guidance (UG) and Cost Accounting Standard (CAS) rules and regulations.
Yes. We have those tools and make them available on the website. One of the first steps that an auditor performs prior to starting an audit is to identify the adequacy of the contractor’s submission. The checklists that our auditors use to assess the adequacy of incurred cost submissions are available under the Checklist and Tools tab on the AAS website. Our office developed the checklists based on regulatory requirements. We also provided a link to the Defense Contract Audit Agency (DCAA) Incurred Cost Electronically (ICE) model for incurred cost submissions under the Checklist and Tools tab on the AAS website. After the submissions are sent to the contracting officer, he/she will determine if an audit is needed. Contracting officers can request from us an audit services.
No. Our office neither recommends nor approves any specific accounting system vendor software packages.
You do not need to take any step yourself. If your contracting officer needs rates from our office, he/she will request them.
No. Extensions for submitting final rate proposals can only be granted by the administrative contracting officer per FAR 42.302 and FAR 42.705-1(b)(1)(ii).
Contact your cognizant agency or visit the Government Accountability Office (GAO) website at www.gao.gov.