Writing a Position Description
Writing Position Descriptions (PDs) are a vital part of a supervisor's responsibilities. Properly documenting the duties of a position is very important, and it is the supervisor who is in the best position to do this since s/he is the subject matter expert. If the position description is for a position pending recruitment, please see Hiring an Employee to ensure all appropriate steps are completed.
Questions?
Please contact your servicing Human Resources Office.
To learn more about roles and responsibilities for each step throughout the writing / updating a position description process, please review the Writing/Updating a Position Description Process Roles and Responsibilities table below.
| Action Item | Supervisor | Admin Officer/ HR Liaison | IBC Human Resources |
|---|---|---|---|
Step 1 - Determine if a position description (PD) is accurate | X | X |
|
Step 2 - Write/Update a PD | X | X |
|
Step 3a - Complete OPM’s Position Designation Automation Tool (PDT) | X | X |
|
Step 3b - Sign PDT | X |
|
|
Step 4a - Initiate a Form HC-08 | X | X |
|
Step 4b - Sign Form HC-08 | X |
|
|
Step 5 - Submit Complete "Classification Package" to IBC HROD | X | X |
|
Step 6 - Approve a PD, PDT, and Form HC-08 |
|
| X |
Step 7 - Classify a PD, upload into eOPF, and add to PD Library |
|
| X |