Generating Performance Award Actions
Please use this guide to generate your performance awards in FPPS. These directions will help ensure timeliness and accuracy in completing this process.
IBC HR will process awards received by close of business November 18, 2022. Awards received after the close of business November 18, 2022, will be processed accordingly.
If you have an employee who is separating prior to the performance processing deadline who should receive an award, please contact your servicing Human Resources office.
The following guidance is provided to assist you and your administrative staff in entering performance award actions in the web-based version of FPPS. Failure to follow the guidance below will result in HR returning the performance award action to the requesting office for corrective action.
1 | Log into Web FPPS | |||||||||||||||
2 | Type INIT in the command line | |||||||||||||||
3 | From the “Others" drop-down box, select “Awards and Quality Step Increase” | |||||||||||||||
4 | Enter the employee’s last name or SSN NOTE: If you enter the employee’s last name, you will need to enter the following information:
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5 | Enter the proposed effective date and the contact information for the supervisor of the employee NOTE: If an employee is getting 2 awards (i.e., cash and time off) you will need to use different effective dates. | |||||||||||||||
6 | Input Type Of Award: “840” | |||||||||||||||
7 | Select Award Type: “A1” | |||||||||||||||
8 | Enter award amount | |||||||||||||||
9 | Input complete FBMS code to include the following: cost center code, fund code, functional area code, and WBS code ** Search for the cost information in FPPS rather than typing it in manually. ** For WBS, there are no periods (.) used in FPPS so the information should be a continuous string of letters and numbers.
** Only cash awards require the cost code information provided by budget. The cost codes do not need to be input into their respective fields on award screens for QSIs or Time Off Awards.  | |||||||||||||||
10 | Press “F2” to bring up the notepad. In the notepad, input "FY22 Performance Based Award in the amount of $XXXX.00" NOTE: If this information is not in the FPPS notepad, the action will be returned to the requesting office for corrective action.  |
1 | Log into Web FPPS |
2 | Type INIT in the command line |
3 | From the “Others" drop-down box, select “Awards and Quality Step Increase” |
4 | Enter the employee’s last name or SSN NOTE: If you enter the employee’s last name, you will need to enter the following information:
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5 | Enter the proposed effective date and the contact information for the supervisor of the employee NOTE: If an employee is getting 2 awards (i.e., cash and time off) you will need to use different effective dates. |
6 | Input Type Of Award: “846” |
7 | Select Award Type: “A2” |
8 | Enter amount of hours. |
9 | Hit “F2” to bring up the notepad. In the notepad, input "FY22 Performance Based Award in the amount of xxx hours" NOTE: If this information is not in the FPPS notepad, the action will be returned to the requesting office for corrective action.  |
1 | Log into Web FPPS |
2 | Type INIT in the command line |
3 | From the “Others" drop-down box, select “Awards and Quality Step Increase” |
4 | Enter the employee’s last name or SSN NOTE: If you enter the employee’s last name, you will need to enter the following information:
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5 | Enter the proposed effective date and the contact information for the supervisor of the employee NOTE: The effective date for QSIs will be the pay period following the date it was received.
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6 | Input Type Of Award: “892 IRREG PERF PAY” |
7 | You must enter the step that the employee is going to on the Position Information screen |
8 | Hit 'F2' to bring up the notepad. In the notepad, input "FY22 Performance Based QSI Award. Employee 2022 Rating of Record is ‘*’." (Where the ‘*’ is, enter the employee’s rating of record, which must be from 4.6-5.0 for a QSI.) |
9 | Position Information screen will appear again, for your review. Click OK. |
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