The Hiring Process

To learn more about roles and responsibilities for each step throughout the hiring process, please view Hiring Process Roles and Responsibilities.

Click on each step below for detailed guidance.

  1. Consult with your servicing Human Resources Specialist to discuss hiring need

  2. Assess the work to be performed and determine if there is need to fill the vacant position

  3. Review staffing and workforce planning documents, if applicable

  4. Determine if the current position description is accurate for skills needed for the position and organization (if no, see Step 3)

  5. Determine recruitment options and requirements for filling vacant position (additional consultation with your servicing Human Resources Specialist)

Resources

  1. Assess whether an internal approval process exists (beyond Request for Eligibles submission completed in Step 6)

  2. Follow internal approval process, if applicable

  3. Submit hiring approval request, if applicable

OPTION #1 - Current Job Analysis (JA) is Usable

  1. Complete a cursory review of JA
  2. Submit the existing JA to HR for review and use

OPTION #2 - Make Changes to an Existing Job Analysis (JA)

  1. Review JAs comparable to the position (see JA Library List)*
  2. Determine changes needed for the JA to accurately reflect the critical duties and competencies required of the position and organization
  3. Submit the JA to HR for review and approval

OPTION #3 - Create a New Job Analysis (JA)

  1. Review JAs comparable to the position (see JA Library List)*
  2. Create a draft JA to accurately reflect the critical duties and competencies required of the position and organization
  3. Submit the JA to HR for review and approval

Resources

* Contact your Servicing Human Resources Specialist to request a copy of position descriptions.

  1. Use the Updated Client Recruitment Checklist to assess remaining requirements for a complete and accurate "recruitment package" (required prior to HR posting announcement)

  2. Submit remaining requirements to HR for review and use.

Resources

  1. Review process for initiating and approving WTTS Action/Request for Eligibles.
  2. Consult with your servicing HR Specialist to verify that the Recruitment Package is complete and ready for submission of the Request for Eligibles Action.
  3. Submit signed and approved WTTS action/Request for Eligibles to HR.

Resources

Review vacancy announcement prior to it being posted on USAJOBS (Your servicing Human Resources Specialist will provide a draft for review).

  1. Determine methodology to be used to review referred candidates
  2. Convene interview panel, if applicable
  3. Review candidates' application documents
  4. Conduct interviews, as appropriate
  5. Determine best candidate for selection
  6. Check references, as appropriate
  7. Assess whether an internal approval process exists
  8. Follow internal approval process, if applicable
  9. Submit completed certificates to HR

Resources

Assess resources and provisioning required to ensure a successful onboarding for the new hire.

Resources