HR Communications Toolkit

We designed this Communications Toolkit to assist our customers (HR Liaisons) in developing and delivering timely and accurate communications to its employees.

Templates and Sample Email Messages

  • To use the available templates, please click the "MS Word" link and save the file to your computer. The templates can be customized to meet specific organizations' needs.
  • For each of the available templates, there is sample email message as an example showing how IBC delivered the communication to meet the specific needs of its employees.
DateTitleLanguage TemplateSample Email MessageTypeApplicable to
01/06Annual Pay Increase - Do you need to update your eOPF access? MS Word URLRegularAll Customers
01/07Families First Coronavirus Response Act - End Date December 31, 2020 MS Word URLIrregularAll Customers
01/11Payroll Tax Deferral Repayment MS Word URLIrregularAll Customers
01/11Requesting Changes to Your Work Schedule MS Word URLRegularIBC Only
01/15Restoration of Forfeited Annual Leave and Carryover of Leave MS WordURLIrregularIBC Only
01/19Tax Documents Now Available for 2020 MS Word URLRegularAll Customers
01/27DOI Secretarial Order – Hiring Approval for Positions at GS-13 and Above MS Word URLIrregularDOI Customers
01/28Annual Weingarten Notice MS Word URLRegularAll Customers
01/29Update - Payroll Tax Deferral Repayment FAQs MS Word URLIrregularAll Customers
01/29Benefits Digest - Designation of Beneficiary MS Word URLRegularAll Customers
DateTitleLanguage TemplateSample Email MessageTypeApplicable to
02/01Scheduling Annual Leave MS Word URLRegularAll Customers
02/02Communications from Non-Federal Organizations MS Word URLIrregularAll Customers
02/09Thrift Savings Plan (TSP) 2021 Training Schedule MS Word URLIrregularAll Customers
02/26Selecting Official Communication – Due Weight Consideration for Merit Promotion Selection MS Word URLIrregularDOI Customers
DateTitleLanguage TemplateSample Email MessageTypeApplicable to
03/09Employee Communication – Due Weight Consideration for Merit Promotion Selection MS Word URLIrregularDOI Customers
03/10Benefits Digest - Military Service CreditMS Word URLRegularAll Customers
03/11Updated Payroll Tax Deferral Repayment Process MS Word URLIrregularAll Customers
03/15Save the Date - Upcoming Social Security & Medicare Webinars MS Word URLIrregularAll Customers
03/18Emergency Leave Transfer Program - Texas Winter Storm MS Word URLIrregularDOI Customers
03/24Performance Management and Progress Reviews MS Word URLIrregularDOI Customers
03/29Sign Up - Upcoming Social Security & Medicare Webinars MS Word URLIrregularAll Customers
DateTitleLanguage TemplateSample Email MessageTypeApplicable to
04/07Tax Changes Implemented Pay Period 2021-07 (Colorado and Maryland) MS Word URLIrregularAll Customers
04/08New Paid Parental Leave Pay Codes MS Word URLIrregularAll Customers
04/15USA Hire and Alternative Assessments MS Word URLIrregularDOI Customers
04/16Thrift Savings Plan Webinars MS Word URLIrregularAll Customers
04/27Open Enrollment for SAMBA Employee Benevolent Fund (EBF) MS Word URLIrregularAll Customers
DateTitleLanguage TemplateSample Email MessageTypeApplicable to
05/03Scheduling Annual Leave MS Word URLRegularAll Customers
05/21Emergency Paid Leave MS Word URLIrregularAll Customers
05/26eOPF Browser Update MS Word URLIrregularAll Customers
05/27FSAFEDS Special Enrollment Period MS Word URLIrregularAll Customers
05/28Benefits Digest - Retirement Planning: Civilian Deposit and Redeposit Service MS Word URLRegularAll Customers
DateTitleLanguage TemplateSample Email MessageTypeApplicable to
06/03Review your Home Address for Accuracy MS Word URLRegularAll Customers
06/08USA Hire Training for Hiring Managers MS Word URLIrregularDOI Customers
06/14HR Q&A Sessions - Due Weight and USA Hire Assessments MS Word URLIrregularDOI Customers
DateTitleLanguage TemplateSample Email MessageTypeApplicable to
07/13Requesting Changes to Your Work Schedule MS Word URLRegularIBC Only
07/30Benefits Digest - Your Federal Retirement Annuity: CSRS and FERS MS Word URLRegularAll Customers
DateTitleLanguage TemplateSample Email MessageTypeApplicable to
08/03Scheduling Annual Leave MS Word URLRegularAll Customers
08/13FedRelay Transition MS Word URLIrregularDOI Customers
08/17TSP Free Webinars MS Word URLIrregularAll Customers
08/26Updates to Time-to-Hire and Q&A Sessions MS Word URLIrregularAll Customers
DateTitleLanguage TemplateSample Email MessageTypeApplicable to
09/10Financial Education Webinar: Advanced Social Security Planning MS Word URLIrregularDOI Customers
09/10Emergency Leave Transfer Program - Hurricane Ida MS Word URLIrregularDOI Customers
09/16Thrift Savings Plan Election Form Update and eOPF Notification MS Word URLIrregularAll Customers
09/21Employee Express (EEX) Login Procedures Update MS Word URLIrregularAll Customers
09/24FY 2021 Performance Appraisal Due Dates and Responsibilities MS Word URLRegularDOI Customers
09/29Vaccinations and Accommodation Request MS Word URLIrregularDOI Customers
09/30Benefits Digest - Federal Employees’ Group Life Insurance (FEGLI) New Premiums MS Word URLRegularAll Customers
DateTitleLanguage TemplateSample Email MessageTypeApplicable to
10/05Shared Certificates Program Update (DOI Personnel Bulletins 20-14 and 20-17) MS Word URLIrregularDOI Customers
10/12Vaccinations – Updated Guidance on Accommodation Requests MS Word URLIrregularDOI Customers
10/18Vaccinations – Requests for Medical Deadline Extension or Reasonable Accommodation due to a Disability MS Word URLIrregularDOI Customers
10/21Employee Express (EEX) Multi-factor Authentication Update MS Word URLIrregularAll Customers