HR Communications Toolkit

We designed this Communications Toolkit to assist our customers (HR Liaisons) in developing and delivering timely and accurate communications to its employees.

Templates and Sample Email Messages

To use the available templates, please click the "MS Word" link and save the file to your computer. The templates can be customized to meet specific organizations' needs.
For each of the available templates, there is sample email message as an example showing how IBC delivered the communication to meet the specific needs of its employees.

Date	Title	Language Template	Sample Email Message	Type	Applicable to
01/06	Annual Pay Increase - Do you need to update your eOPF access?	MS Word	URL	Regular	All Customers
01/07	Families First Coronavirus Response Act - End Date December 31, 2020	MS Word	URL	Irregular	All Customers
01/11	Payroll Tax Deferral Repayment	MS Word	URL	Irregular	All Customers
01/11	Requesting Changes to Your Work Schedule	MS Word	URL	Regular	IBC Only
01/15	Restoration of Forfeited Annual Leave and Carryover of Leave	MS Word	URL	Irregular	IBC Only
01/19	Tax Documents Now Available for 2020	MS Word	URL	Regular	All Customers
01/27	DOI Secretarial Order – Hiring Approval for Positions at GS-13 and Above	MS Word	URL	Irregular	DOI Customers
01/28	Annual Weingarten Notice	MS Word	URL	Regular	All Customers
01/29	Update - Payroll Tax Deferral Repayment FAQs	MS Word	URL	Irregular	All Customers
01/29	Benefits Digest - Designation of Beneficiary	MS Word	URL	Regular	All Customers

Date	Title	Language Template	Sample Email Message	Type	Applicable to
02/01	Scheduling Annual Leave	MS Word	URL	Regular	All Customers
02/02	Communications from Non-Federal Organizations	MS Word	URL	Irregular	All Customers
02/09	Thrift Savings Plan (TSP) 2021 Training Schedule	MS Word	URL	Irregular	All Customers
02/26	Selecting Official Communication – Due Weight Consideration for Merit Promotion Selection	MS Word	URL	Irregular	DOI Customers

Date	Title	Language Template	Sample Email Message	Type	Applicable to
03/09	Employee Communication – Due Weight Consideration for Merit Promotion Selection	MS Word	URL	Irregular	DOI Customers
03/10	Benefits Digest - Military Service Credit	MS Word	URL	Regular	All Customers
03/11	Updated Payroll Tax Deferral Repayment Process	MS Word	URL	Irregular	All Customers
03/15	Save the Date - Upcoming Social Security & Medicare Webinars	MS Word	URL	Irregular	All Customers
03/18	Emergency Leave Transfer Program - Texas Winter Storm	MS Word	URL	Irregular	DOI Customers
03/24	Performance Management and Progress Reviews	MS Word	URL	Irregular	DOI Customers
03/29	Sign Up - Upcoming Social Security & Medicare Webinars	MS Word	URL	Irregular	All Customers

Date	Title	Language Template	Sample Email Message	Type	Applicable to
04/07	Tax Changes Implemented Pay Period 2021-07 (Colorado and Maryland)	MS Word	URL	Irregular	All Customers
04/08	New Paid Parental Leave Pay Codes	MS Word	URL	Irregular	All Customers
04/15	USA Hire and Alternative Assessments	MS Word	URL	Irregular	DOI Customers
04/16	Thrift Savings Plan Webinars	MS Word	URL	Irregular	All Customers
04/27	Open Enrollment for SAMBA Employee Benevolent Fund (EBF)	MS Word	URL	Irregular	All Customers

Date	Title	Language Template	Sample Email Message	Type	Applicable to
05/03	Scheduling Annual Leave	MS Word	URL	Regular	All Customers
05/21	Emergency Paid Leave	MS Word	URL	Irregular	All Customers
05/26	eOPF Browser Update	MS Word	URL	Irregular	All Customers
05/27	FSAFEDS Special Enrollment Period	MS Word	URL	Irregular	All Customers
05/28	Benefits Digest - Retirement Planning: Civilian Deposit and Redeposit Service	MS Word	URL	Regular	All Customers

Date	Title	Language Template	Sample Email Message	Type	Applicable to
06/03	Review your Home Address for Accuracy	MS Word	URL	Regular	All Customers
06/08	USA Hire Training for Hiring Managers	MS Word	URL	Irregular	DOI Customers
06/14	HR Q&A Sessions - Due Weight and USA Hire Assessments	MS Word	URL	Irregular	DOI Customers

Date	Title	Language Template	Sample Email Message	Type	Applicable to
07/13	Requesting Changes to Your Work Schedule	MS Word	URL	Regular	IBC Only
07/30	Benefits Digest - Your Federal Retirement Annuity: CSRS and FERS	MS Word	URL	Regular	All Customers

Date	Title	Language Template	Sample Email Message	Type	Applicable to
08/03	Scheduling Annual Leave	MS Word	URL	Regular	All Customers
08/13	FedRelay Transition	MS Word	URL	Irregular	DOI Customers
08/17	TSP Free Webinars	MS Word	URL	Irregular	All Customers
08/26	Updates to Time-to-Hire and Q&A Sessions	MS Word	URL	Irregular	All Customers

Date	Title	Language Template	Sample Email Message	Type	Applicable to
09/10	Financial Education Webinar: Advanced Social Security Planning	MS Word	URL	Irregular	DOI Customers
09/10	Emergency Leave Transfer Program - Hurricane Ida	MS Word	URL	Irregular	DOI Customers
09/16	Thrift Savings Plan Election Form Update and eOPF Notification	MS Word	URL	Irregular	All Customers
09/21	Employee Express (EEX) Login Procedures Update	MS Word	URL	Irregular	All Customers
09/24	FY 2021 Performance Appraisal Due Dates and Responsibilities	MS Word	URL	Regular	DOI Customers
09/29	Vaccinations and Accommodation Request	MS Word	URL	Irregular	DOI Customers
09/30	Benefits Digest - Federal Employees’ Group Life Insurance (FEGLI) New Premiums	MS Word	URL	Regular	All Customers

Date	Title	Language Template	Sample Email Message	Type	Applicable to
10/05	Shared Certificates Program Update (DOI Personnel Bulletins 20-14 and 20-17)	MS Word	URL	Irregular	DOI Customers
10/12	Vaccinations – Updated Guidance on Accommodation Requests	MS Word	URL	Irregular	DOI Customers
10/18	Vaccinations – Requests for Medical Deadline Extension or Reasonable Accommodation due to a Disability	MS Word	URL	Irregular	DOI Customers
10/21	Employee Express (EEX) Multi-factor Authentication Update	MS Word	URL	Irregular	All Customers