Casual Pay Guide - Chapter 2 - Time and Attendance and Wages

Version 1.15

Chapter 2 provides guidance for how to work with the Payroll Operations Division (POD), including the Payroll Operations Branch (POB), to perform payroll tasks related to time and attendance and wage information.

 

Fire Center 
POD

Casual Overpayment

Occasionally a Casual may receive an excess of pay. The Casual Payment Center and POD work together to correct the overpayment.

Casual terminated from Agency

CASUAL PAYMENT CENTER:

Casual Payment Specialist (CPS)

  • Process the correction(s) to the original timesheet in FPPS. (NOTE: if correction is for a T&A older than one year, send corrected T&A information to POB (D2665) to manually compute. POB will write a manual bill request and submit it to DMB – D2640.)

PAYROLL OPERATIONS DIVISION:

Debt Management Branch (D2640)

  • Establish debt record in FPPS and issue bill to Casual.
  • Collect payment from any future payroll action until debt is satisfied.

Casual currently employed by Agency

CASUAL PAYMENT CENTER:

Casual Payment Specialist (CPS)

  • Process correction to original timesheet in FPPS. (NOTE: if correction is for a T&A older than one year, send corrected T&A information to POB (D2665) to manually compute. POB will write a manual bill request and submit it to DMB – D2640.)

PAYROLL OPERATIONS DIVISION:

Debt Management Branch (D2640)

  • Establish a debt record in FPPS.
  • Adjust year-to-date amounts if debt is repaid in the current year.

Payroll Operations Branch (D2665)

  • Collect payment from any future payroll action until debt is satisfied.
  • In coordination with Review and Analysis Branch (D2613), process W-2C, if needed.

Casual Underpayment

Occasionally a Casual may not receive a complete payment of their hours worked. A correction is processed.

CASUAL PAYMENT CENTER:

Casual Payment Specialist (CPS)

  • Process correction to the original timesheet in FPPS. (NOTE: if correction is for a T&A older than one year, send corrected T&A information to POB - D2665 - to manually compute.)
 
 
 
 

How do I update the AD Pay Plan Salary Table in FPPS?

  • For individual changes, complete the Pay Plan AD Salary Table Update Form (see instructions attached to form).
  • Send the form to the Customer Support Center, fax number 303-969-5606.
  • When AD Pay Plan has been approved and updated annually, the Incident Business Committee Lead submits the AD Pay Plan. The FPPS tables are updated from this official document - not the Pay Plan AD Salary Table Update Form.

How can I correct an Incident Number (that affects numerous or multiple timesheets) that was entered incorrectly?

Use the Pay Mass Changes command in FPPS to change the Incident Number. (NOTE:This only applies to uncertified timesheets, or certified timesheets that have not been processed.)

 

 

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