FBMS Departmental Offices (DO) Customers:
IBC has reviewed its controls around the de-obligation process and will be making some changes to the documentation required beginning 7/1/2020. Currently, the attached de-obligation form must be completed, signed, and sent to OSPayments_IBCDENVER@ibc.doi.gov. We noted that there is a lack of control in this process in that a signed IAA between the buyer and seller (mutually agreeing to an amendment of the original Inter-Agency Agreement) was not required to be sent along with the de-obligation form. We also noted the seller was not always informed of the de-obligation which creates issues in IPAC billings and potential open contracts that the seller may have with third party vendors.
Similar to what IBC requires on the seller side of a transaction in Billings & Collections, we will be requiring the IAA amendment (signed by both parties) to be attached to the email along with the de-obligation form beginning on July 1, 2020. De-obligation submissions will no longer be accepted beginning 7/1/20 unless they are accompanied by an IAA modification document. We understand that there may be some one-off situations and we can work those on an individual basis.
In Summary, here is what IBC will require beginning 7/1/20 for all de-obligation requests:
- Attached de-obligation form showing the de-obligation amount by PO line # (not necessary to be signed going forward as the IAA will have required signatures)
- Attached Inter-Agency Agreement (IAA) modification showing buyer/seller jointly signed and agree on the IAA reduction.
- De-obligation requests will be sent to OSPayments_IBCDENVER@ibc.doi.gov.
Our primary POC for processing de-obligation transactions at IBC is Michael Pritchett (
Michael_D_Pritchett@ibc.doi.gov or 303-969-5676). Please reach out to Michael if you have any initial questions on this change. We included POC's on this email that we have received obligation requests since early calendar year 2020, so hoping we have reached the majority of users that provide IBC with de-obligation requests.
